Job Description

Position Summary

The Human Resources and Business Operations Assistant provides administrative and operational support to the Director of Human Resources, and the overall business operations of Sheppard Auto Group. Additional assistance may be required for other individuals which may include the Chief Financial Officer, Directors, and Controller with other administrative and financial tasks as needed. This role is ideal for a detail-oriented, proactive professional who enjoys working across multiple departments and managing a variety of projects. The successful candidate will play a key role in ensuring smooth day-to-day operations, supporting Human Resource needs, coordinating business functions, and maintaining confidentiality in handling sensitive information.

Key Responsibilities

Human Resources Support

Assist the Director of Human Resources with recruitment efforts, including job postings, candidate communication, scheduling interviews, and onboarding new hires. Maintain and update employee records, HR databases, and personnel files with accuracy and confidentiality. Help coordinate employee engagement initiatives, benefits administration, training sessions, and performance review processes. Support compliance with employment laws, company policies, and HR best practices. Assist with HR reporting and data tracking as requested. Additional human resources duties as assigned.

Business and Financial Operations Support

Provide administrative and project support to Safety program. Provide administrative and project support to the CFO and Controller, including data entry, report preparation, and document management. Schedule and coordinate meetings, prepare agendas, take minutes, and track follow-up items for executive leadership. May assist with expense reports, invoice processing, and budget tracking as needed. Support cross-departmental projects, including business planning, audits, and vendor coordination.

Executive and General Administrative Support

Schedule and coordinate meetings, prepare agendas, take minutes, and track follow-up items for executive leadership. May coordinate calendars, travel arrangements, and meeting logistics for executives and the President/Owner. Draft correspondence, presentations, and internal communications. Maintain organized electronic and physical filing systems. Handle confidential and time-sensitive information with discretion and professionalism.

Qualifications

2+ years of Human Resources and administrative experience and/or business operations experience (experience in a dual-support role is a plus). Strong organizational and time management skills, with the ability to manage multiple priorities. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS/accounting systems (experience with CDK, Paycom is a plus). High level of professionalism, integrity, and attention to detail.

Core Competencies

Confidentiality and discretion Initiative and problem-solving ability Flexibility and adaptability in a fast-paced environment Strong interpersonal and team collaboration skills * Reliability and accountability in completing tasks