Job Description

Position Summary

The

Administrative Assistant / Bookkeeper

provides essential support to store management and the ownership team by overseeing daily administrative operations and maintaining accurate financial records. This position ensures the smooth flow of information, timely handling of accounts payable/receivable, and professional communication across departments, vendors, and customers.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced retail environment. They take pride in keeping things running efficiently -- from accurate bookkeeping to polished communication and proactive office support.

Core Responsibilities

Administrative & Office Support

Serve as the main administrative contact for the store and management team. Maintain organized digital and paper filing systems for contracts, HR forms, and operational records. Assist with scheduling meetings, preparing reports, and handling correspondence. Support HR processes such as onboarding paperwork, timecard review, and PTO tracking. Order office and store supplies as needed, maintaining budget awareness. Answer/Screen phones on behalf of ownership

Bookkeeping & Accounting

Record daily transactions in QuickBooks Online (QBO). Process vendor invoices, match purchase orders, and manage bill payments. Reconcile bank and credit card accounts monthly. Maintain accurate accounts receivable and payable records. Assist ownership with payroll entry and recordkeeping. Track and report store-level expenses and help identify cost-saving opportunities.

Reporting & Communication

Prepare weekly and monthly summaries for leadership (sales, labor, expenses). Communicate with vendors and department managers regarding billing, credits, and orders. Maintain confidentiality regarding financial and personnel information.

Skills & Qualifications

2+ years of bookkeeping and/or administrative experience (retail or small business preferred). Proficiency in QuickBooks Online and Microsoft Office (Excel and Outlook) Strong organizational and time management skills. Excellent written and verbal communication abilities. Accuracy and attention to detail with a high degree of integrity. Familiarity with payroll systems (QuickBooks Payroll, ADP, etc.) a plus.

Compensation & Schedule

Pay Range:

$23 - $30/hour depending on experience and qualifications.

Schedule:

Full-time, typically Monday-Friday during business hours.

Reports To:

Owner
Pay: $23.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Health savings account Paid time off Paid training
Work Location: In person