Job Description

K\xc4\x81pili Services, LLC has a potential need for an Administrative Assistant to provide support for the 711th Human Performance Wing at Wright Patterson Air Force Base (AFB), Dayton, Ohio.

This position assists Government Program Managers in developing, establishing, implementing, and monitoring contractual and financial services for assigned contracts/task orders.

DESCRIPTION OF RESPONSIBILITIES:

Provide assistance in support of the day-to-day management of 711 HPW requirements. Including:

• Maintenance of comprehensive data repositories on critical management information, activities, and analysis related to assigned projects via a working knowledge of 711 HPW & USAFSAM programs.
• Support automated data activities (e.g., reports, tables, briefings, spreadsheets, databases, etc.). utilizing Government systems.
• Provide other administrative and monitoring support as required in daily operations associated with establishment, maintenance and oversight of contracts/task orders.
• Receive and process invoices and monthly status reports. Review invoices and reports for appropriateness, and if necessary, research and correct discrepancies or refer to the appropriate Contracts Program Manager.
• Establish and update project records for contracts/task orders in the Project Tracking System (PTS). Ensure that project records are up to date. Generate reports from PTS as required.
• Post and update all procurement and tracking spreadsheets (e.g., PR Log, Management Log, etc.)
• Request documentation (i.e, DD250Z, contractor concurrence, etc.) for contract close out. The contractor shall inventory all physically complete/expired contracts and reconcile any discrepancies. The contractor shall provide status of closeout actions in a Contractor Progress, Status and Management Report
• Set up new files, distribution of correspondence and assisting with customer inquiries.
• Prepare, copy, fax, and/or scan letters, documents and forms as required for contracts and task orders. Route, track mail and file letters, documents and forms as necessary.
• Support the 711 HPW/OMP Division Chief with quantitative and statistical data.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• Possess at least a High School Diploma or Equivalent

REQUIRED SKILLS AND EXPERIENCE:

• A minimum of two years of similar administrative assistance support
• Be willing to sign a Non-Disclosure Agreement.

HIGHLY DESIRED SKILLS AND EXPERIENCE:

• N/a

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a US citizen.
• Must be able to pass a Tier 1 (SF85) background check.

\xe2\x80\x8bThe Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 10 paid holidays. The Alaka`ina Foundation FOCs is proud to be an equal opportunity employer.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need accommodation during the application process, please click to request accommodation. We E-Verify all employees.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, K\xc5\xabpono Government Services, Kapili Services, Po`okela Solutions, K\xc4\xabkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which include providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

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Alaka`ina Foundation