Job Description

We are seeking a highly organized, detail-oriented Administrative Assistant to join our team full-time. The ideal candidate will have hands-on experience with Bluebeam and CAD software, strong time management skills, and a proactive mindset. This role is essential in keeping projects and day-to-day operations running smoothly through efficient administrative support.

Responsibilities:

Provide administrative support to project managers and estimators. Use Bluebeam and CAD to assist with document preparation, markup, editing, and basic drafting tasks. Maintain and organize both digital and physical project files. Assist with scheduling meetings, managing calendars, and preparing agendas and minutes. Track and follow up on tasks to ensure deadlines are met. Support with permitting, submittals, and other construction-related paperwork. Identify gaps in workflow and take initiative to maintain productivity. Communicate professionally with vendors, clients, and internal team members. Back up the receptionist by answering phone calls and managing scheduling. Schedule Gate Operator service calls and manage temporary fence paperwork. Perform other duties as assigned.

Qualifications:

Proven experience using Bluebeam and CAD in a professional setting. 2+ years of administrative experience, preferably in the construction or engineering industry. Excellent organizational and multitasking skills. High attention to detail and accuracy. Self-starter who proactively seeks tasks and remains engaged without constant oversight. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to prioritize and meet deadlines in a fast-paced environment.


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