Job Description

Receptionist / Administrative Assistant

JOB SUMMARY

We are seeking a professional, organized, and dependable

Receptionist / Administrative Assistant

to support daily operations within our real estate brokerage and property management office. This position serves as the first point of contact for clients, agents, and visitors and plays a critical role in maintaining efficient office operations, compliance support, and a positive office environment.

The ideal candidate is a self-starter who can work independently, manage multiple priorities, communicate effectively, and maintain professionalism while working with a variety of strong personalities in a fast-paced real estate setting.

KEY RESPONSIBILITIES

Front Desk & Office Operations

Answer incoming phone calls and route calls to agents or appropriate staff using a multi-line phone system Greet customers, agents, and visitors with a positive, professional attitude Receive, sort, and distribute incoming mail and deliveries Perform daily office opening and closing tasks according to established procedures Complete daily office cleanup tasks and follow a routine office checklist Maintain conference room scheduling and ensure meeting spaces are clean, organized, and ready for use Maintain office inventory and supplies; monitor stock levels and reordering Maintain office printers and copy machines, including routine upkeep and basic troubleshooting

Administrative, Agent & Marketing Support

Assist agents, as available, with flyers, printing, and basic marketing materials Use Photoshop and Canva to assist with basic business card, sign creation, and marketing support (training available) Serve as a liaison between Signature and the Social Media Manager to coordinate requests, materials, and communication Coordinate and send birthday cards for all agents Run and distribute weekly real estate market reports

Transaction, Accounting & Compliance Support

Assist with processing earnest money in accordance with brokerage policies and procedures Electronically deposit commission checks following established office protocols Enter and organize property management bills and vendor invoices Enter and record tenant rent receipts in the property management system Submit home warranty information for closed transaction files Assist the Broker with document compliance by maintaining and updating tracking spreadsheets

Training & Event Support

Assist with coordination and support of office meetings, trainings, and events Assist with weekly training schedules, including maintaining the calendar, coordinating with speakers, setup and takedown, and sending thank-you cards to guest speakers

Skills & Qualifications

Proficiency with Microsoft Office (Outlook, Word, Excel) required Basic computer skills and experience using Apple products and operating systems Ability to manage a multi-line phone system professionally Strong ability to multitask, prioritize tasks, and manage time effectively Excellent oral and written communication skills Basic graphic design skills in Canva are a plus but can be learned Willingness and ability to learn new software and office systems Self-starter who can work independently without constant micromanagement Ability to work effectively with a variety of strong personalities while maintaining professionalism and composure Organized, detail-oriented, dependable, and professional Must be able to lift 50lbs.

Schedule & Compensation

Schedule:

Monday-Friday, 8:30 AM - 5:00 PM

Lunch:

30-minute unpaid lunch break

Compensation:

$22/hour (with incremental pay raises after 12 months and evaluation)

Paid Holidays:

Paid holidays (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day) if they fall on a normal work day

Benefits:

No health insurance or 401k is offered with this position

Position Type:

Full-time

Why Work With Us?

We are a fast-paced but fun real estate office that values teamwork, professionalism, and a positive work environment. While we work hard, we also believe in celebrating wins and fostering strong team connections through regular office activities, trainings, and events.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 per week

Work Location: In person