Job Description

Job Overview

We are seeking a dynamic and highly organized

Administrative Assistant

to join our team! This vital role is the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support across departments. As an energetic and proactive professional, you will manage administrative tasks with enthusiasm, foster positive communication, and help create an efficient work environment. Your expertise in office management, customer service, and technical skills will be instrumental in supporting our team's success. This paid position offers a fantastic opportunity to develop your career in a fast-paced, supportive setting.

Duties

Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and warmth Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette Handle incoming correspondence, emails, and inquiries promptly and professionally Organize and maintain filing systems--both physical and digital--ensuring documents are easily accessible and properly stored Perform data entry tasks using Microsoft Office Suite, Google Workspace, and other office software to update records accurately Assist with calendar management, scheduling appointments, meetings, and reminders for staff members or executives Support bookkeeping activities using QuickBooks or similar accounting software to process invoices, track expenses, and manage financial records Conduct proofreading of documents to ensure clarity, accuracy, and professionalism before distribution Support office management tasks such as ordering supplies, maintaining equipment, and coordinating repairs or maintenance Provide customer support by addressing inquiries efficiently via phone or email while maintaining a friendly demeanor Assist with clerical duties like photocopying, scanning, mailing packages, and organizing files or records Manage personal assistant responsibilities as needed for senior staff members to optimize their productivity

Skills

Proven experience in office administration or clerical roles with strong organizational skills Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry skills Familiarity with QuickBooks for bookkeeping tasks is highly desirable Strong multi-line phone system operation coupled with professional phone etiquette Bilingual abilities are a plus to effectively communicate with diverse clients and team members Experience in front desk operations or medical/dental receptionist roles is advantageous Exceptional organizational skills with keen attention to detail; able to prioritize tasks efficiently Typing speed of at least 50 words per minute for effective data entry and correspondence drafting Ability to proofread documents meticulously for accuracy and clarity Knowledge of office management practices including filing systems, supply ordering, and equipment maintenance Customer service skills that foster positive interactions with clients and colleagues alike Time management skills that enable handling multiple responsibilities simultaneously without compromising quality
Join us as an Administrative Assistant where your energy fuels our success! Bring your expertise in office management, your passion for delivering outstanding support, and your enthusiasm for creating a well-organized workplace. We value proactive professionals who thrive on making a difference every day!

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 20 per week

Benefits:

Dental insurance Life insurance Vision insurance
Ability to Commute:

Wasilla, AK 99654 (Required)
Ability to Relocate:

Wasilla, AK 99654: Relocate before starting work (Required)
Work Location: In person