Job Description

Requisition ID:

47864

Work Location:

Parks & Recreation - Administration

Pay Range:

G.17, $38,584.00 - $59,820.80

Starting Salary:

Minimum of the Pay Range

Work Schedule:

40 hrs./week - Primarily weekdays but must be available varied hours to support programsing weekends

Part Time Hours/Wk:
Job Open Date:

11/30/25

Application Deadline:

12/3/25

Job Duties:

Your Role

Provide administrative support to the Youth Opportunities Office Schedule, coordinate and prepare for meetings. Take meeting minutes, including at least one evening meeting per month. Screen service requests, phone calls, emails, etc.; initiate and prepare verbal and written responses to correspondence and inquiries Conduct research and prepare reports Accurately keep records. Establish and maintain an organized, cross referenced filing system Accurately enter data Assist in budgetary processes by processing invoices timely, completing monthly Pro Cards purchases, completing Budget Adjustment Requests; generating reports from Oracle and disseminating them to appropriate team members to assist with monthly and quarterly budget reconciliation reporting Make division travel and training arrangements and coordinate staff events and training Utilize various microcomputer applications for data collection, report generation (i.e.,spreadsheets, databases, word processing and City and Department specific software) and presentations Provide customer service and act as an interface with other agencies, the public and various civic groups

Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs.

Our Commitment

Work with the best - work for Virginia Beach Parks and Recreation! Join our team and contribute to our 60+ year track record of providing

legendary experiences! We are dedicated to promoting healthy lifestyles and protecting our environment. We ensure all residents - regardless of their physical, social, and economic circumstances - can access our programs. By providing enriching and memorable lifelong experiences, we strive to enhance the quality of life for our community by improving the physical and mental well-being of our residents.

Are you...

Able to keep a positive attitude and foster excellence through your actions, words, and appearance? Personable and genuine with your communication- both written and verbal? Someone who seeks opportunity to learn and understand the experience of others, creating a collaborative environment for all voices to be heard? Able to embrace differences and individuality to encourage inclusion? Willing to listen with an open mind? A problem solver who can work through sticking points and difficult conversations, holding yourself and team members to the highest standards of accountability? Able to find opportunity in challenges, no matter how difficult, finding creative solutions? Able to model sustainable practices to ensure an environmental conscious and productive culture (Ex: Recycle, reduce waste, optimize resources, and improve processes)? Going to take ownership of your time with the department and strive for excellence?

THEN WE WANT YOU TO JOIN OUR TEAM!

The P&R Employee Experience

At Virginia Beach Parks & Recreation, our success is because of our dedicated employees. We are intentional about creating an employee experience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations: Professionalism, Respect, Accountability, Integrity, and Citizenship. These guiding principles of behavior cultivate a positive and high performing work environment. Success is recognized and celebrated, and legendary experiences are the core of who we are.

Full Time Perks -

Employees who are new to the Virginia Retirement System are eligible for:

11 Paid Holidays plus 3 Additional Personal Holidays 18 Days of Paid Time Off (PTO) Medical, Dental, Vision, and Prescription Coverage Legal and Identity Theft Protection Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance Commonwealth of Virginia 457 Deferred Compensation Plan(COV457) Hybrid 457 Cash Match Virginia Local Disability Program (VLDP) - Income Replacement(Short-Term Disability, Long-Term Disability, and Long-Term Care) Optional Life Insurance Wellness Programs Employee Assistance Program / Work-Life Services Paid Maternity/Paternity/Parental Care Leave

Official City :

https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Assistant-00195.pdf

Working Conditions:

https://workingcondition-summary-prod.s3.amazonaws.com/B.005174.1.pdf

Minimum Requirements:

MINIMUMS: High school or GED plus three (3) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. Passing score on a typing test may be required.

SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements:

DMV Transcript: Not Required

CDL: Not Required


DOT History: Not Required


CPS Check: Not Required

Physical: Not Required


Respirator: Not Required

Polygraph Review: Not Required

Psychological Screening: Not Required



Attachments Required:

Preferences:

In addition to the minimum requirements, the ideal candidate for this position will have experience listed in the preferences below. Candidates with the preferred experience should ensure the information is provided in the application.



Ability to become proficient in City and department specific computer application to include Microsoft Office Suite (i.e., Outlook, Word, Excel, Publisher and PowerPoint) ActiveNet, WAVES, Survey Monkey and internet search engines Excellent customer service skills Excellent verbal and written communication skills Experience with data entry Experience with Revenue / Expenditures Accounting Experience Providing Administrative Support to multiple program areas and staff Inventory management experience Ability to work independently in a fast-paced environment Ability to accurately take, transcribe and distribute meeting minutes Be highly organized and able to multitask as necessary

Special Instructions:

Applicants will be reviewed, and interviews will occur on an on-going basis until the closing of this requisition. If a qualified candidate is found prior to the closing date, this requisition will be closed.

This is an Alpha I position which requires reporting to work during periods of emergency or inclementweather, regardless of City's operational status.

The individual selected for this position will be housed at a primary site but may be scheduledbetween other park sites/facilities. Schedules will be adjusted seasonally and will vary weekly basedon events, facility coverage, and weather.

Some assignments may require overtime or split shifts to cover operational needs.

All employees may be expected to work hours in excess of their normally scheduled hours or maybe relocated to another location or job assignment in response to short- term department needs and/or City-wide emergencies including weekends, evenings and holidays.



Please complete the application in its entirety and include your resume if required by the posting. Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process. You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V

RS Contribution:

All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace:

The City of Virginia Beach maintains a drug free workplace.