Job Description

Requisition ID:

47360

Work Location:

Convention & Visitors Bureau - Towne Bank Building, 22nd Street

Pay Range:

G.17, $38,584.00 - $59,820.80

Starting Salary:

Minimum of the Pay Range

Work Schedule:

M-F, 8:00 am- 5:00 pm

Part Time Hours/Wk:
Job Open Date:
Application Deadline:

10/27/25

Job Duties:

Virginia Beach is a diverse, vibrant, appealing community with a dynamic year-round tourism economy that serves the needs of local residents and visitors alike. The Virginia Beach Convention & Visitor's Bureau develops and promotes Virginia Beach as a first-class, year-round destination that contributes to the quality of life and a diverse local economy. The Marketing Unit is an in-house agency to manage advertising campaigns, public relations, social media, content creation, collateral development, graphic design and research for domestic leisure travel and internal business unit clients including international tourism, sports marketing, meetings and conventions, group tour, visitor information services, resort management and convention center.


Job duties for Administrative Assistant will consist of the following:

Assist VP by performing a variety of professional, administrative tasks; prepare administrative and statistical reports requiring research and compilation of data. Coordinate with internal and external contacts to gather and provide information for regularly recurring reports and incorporate statistical and narrative information into reports describing the data. Adhere to City procurement requirements and policies when purchasing items and preparing/reviewing various payment vouchers. Provide and assist with research for travel logistics for division such as flights, car rentals, hotel accommodations, and presentation catering needs. Database management for the customer relationship management (CRM) software including but not limited to data entry, report generation, data analysis, detailed follow up, organization and communication. Assist with tracking and coding expenditures of financial accounts to keep unit within prescribed budgetary guidelines. Compare financial transactions against budget units. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Demonstrate strong organizational skills, be able to multi-task in a fast-paced, deadline-driven hospitality, tourism, and sales environment. Proficient with a computer and its capabilities in Microsoft Office and Google Suite; must be a strong communicator and be able to construct grammatically correct sentences and generate correspondence; prepare and maintain accurate and timely records. Conserves VP's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains appointment calendar by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. May assist in the planning and implementation of public relations programs. Serve as a division or department representative on committees or at meetings to exchange information on a citywide basis. Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.
As a City employee, you will enjoy a generous benefits package that includes paid time off, paid holidays, health, dental and vision insurance options, a wellness program, retirement, tuition reimbursement and more.

Official City :

https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Assistant-00195.pdf

Working Conditions:

https://workingcondition-summary-prod.s3.amazonaws.com/B.007182.1.pdf

Minimum Requirements:

MINIMUMS: High school or GED plus three (3) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. Passing score on a typing test may be required.

SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements:

DMV Transcript: Not Required

CDL: Not Required

DOT History: Not Required

CPS Check: Not Required

Physical: Not Required

Respirator: Not Required

Polygraph Review: Not Required

Psychological Screening: Not Required



Attachments Required: None

Preferences:

Preferred candidate will have demonstrated experience in the following:

Proficiency in Microsoft Excel, PowerPoint, Word, and Google Suite Proven experience of multi-tasking successfully in a time-sensitive related field demonstrating strong organizational and time management skills Experience with municipal procurement processes Experience working and reporting within a CRM database Experience working with account management and comparing budget transactions First-hand experience running, analyzing, producing, and presenting financial reports. Knowledge of travel logistics and related calendar/ appointment scheduling. Knowledge of convention, travel, tourism, and hospitality industry

Special Instructions:

None



Please complete the application in its entirety and include your resume if required by the posting. Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process. You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V

RS Contribution:

All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace:

The City of Virginia Beach maintains a drug free workplace.