Job Description

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional administrative support. This role involves managing office tasks, assisting with customer inquiries, and ensuring smooth daily operations.

Responsibilities

Provide front desk support, greeting visitors and managing multi-line phone systems with professionalism and courtesy. Assist in office management tasks, including filing, data entry, and maintaining organized records. Utilize Microsoft Office and Google Workspace for document preparation, calendar management, and correspondence. Perform bookkeeping duties as needed, including basic accounting tasks using QuickBooks. Support customer service efforts by addressing inquiries and providing information in a timely manner. Conduct proofreading of documents to ensure accuracy and professionalism in all communications. Manage scheduling and appointments for team members while ensuring efficient time management. Maintain confidentiality of sensitive information while handling clerical tasks. Collaborate with team members to enhance office efficiency and workflow.

Requirements

Proven experience in an administrative role or similar position is preferred. Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks is a plus; bookkeeping experience is advantageous. Excellent organizational skills with the ability to manage multiple tasks effectively. Strong typing skills and attention to detail for accurate data entry and filing. Bilingual candidates are encouraged to apply; proficiency in additional languages is a valuable asset. Demonstrated customer service skills with a focus on providing support and assistance to clients. Experience as a dental receptionist or medical receptionist is beneficial but not required. Ability to maintain phone etiquette while handling calls professionally in a fast-paced environment. Previous personal assistant experience is desirable; familiarity with calendar management is a plus. Join our team as an Administrative Assistant where your contributions will be valued, and your skills will be utilized to enhance our operational success!
Job Types: Full-time, Part-time

Pay: $21.05 - $25.35 per hour

Work Location: In person