Job Description

The Utah Division of Arts & Museums (UA&M) seeks an

Administrative Assistant

to provide support to UA&M administration and staff in encouraging a vibrant and culturally engaged state by inspiring and connecting people and communities through Utah's arts and museums. The position is full-time, benefited, with typical work hours M-F, 9-5, and requires residency in Utah and work at the Salt Lake City office.

Principal Duties

Administrative Support

Triage administration phone calls, mail, and email Provide courteous and helpful customer service to constituents and partners Draft correspondence, reports, documents, and other written materials Assist with event planning and implementation Manage UA&M office equipment, supplies, surplus, and office space Maintain UA&M digital calendars, staff lists, schedules, agendas, and minutes Schedule and/or coordinate appointments, meetings, facilities, meals, etc. Coordinate administration appointments and travel arrangements Perform basic accounting duties to include supply or equipment expenditures and tracking of inventory Manage and maintain UA&M fleet vehicles Serve as UA&M coordinator for Cultural Advocacy Day Maintain confidentiality in all aspects of the job Other duties as assigned

Purchasing and Travel

Assist staff with purchasing Coordinate and process UA&M purchasing cards Serve as UA&M's travel coordinator Process payments and reimbursements Maintain finance records Prepare deposits

Ideal Candidate

The ideal candidate will be someone with the following:Strong organizational skills, including the ability to plan and prioritize workload to accomplish tasks and meet deadlines Proven experience as an administrative assistant or in a similar role Demonstrated initiative and problem-solving skills Excellent interpersonal skills, specifically the ability to work with people in a courteous and professional manner Detail-oriented; skill and ability to gather, organize and/or maintain data Excellent written and oral communication skills Excellent time management skills Demonstrated ability in arranging, scheduling, and coordinating Experience with event planning Intermediate to advanced skills in Google Suite, Adobe, and Microsoft Office

About Us

UA&M enhances Utah's quality of life. Our team includes a passionate and talented group of professionals dedicated to championing cultural experiences by investing in arts and museums, offering professional development, facilitating connections, and providing direct services. UA&M core values include respect, collaboration, support, accessibility, and creativity. We are a public agency composed of the UA&M Advisory Board and a staff of 25, committed to fair opportunities and accessibility for all. To learn more about our agency

Supplemental Information

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Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. * Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.