Job Description

Job Overview

We are seeking a dynamic and highly organized

Administrative Assistant

to join our team and help keep our office running smoothly and efficiently. This vital role offers an exciting opportunity to support daily operations, manage administrative tasks, and serve as the friendly face of our organization. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced environment and enjoy multitasking, this position is perfect for you! Paid employment is guaranteed, including internship opportunities.

Duties

Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette Handle data entry tasks with accuracy using Microsoft Office, Google Workspace, and other office software Maintain organized filing systems--both physical and digital--to ensure quick retrieval of documents Support office management activities such as scheduling appointments, calendar management, and coordinating meetings
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Provide exceptional customer service by addressing client needs promptly and courteously Proofread correspondence, reports, and other documents to ensure clarity and correctness Conduct clerical duties including photocopying, faxing, mailing, and inventory management Support medical or dental reception duties if applicable, including patient check-in and appointment scheduling Perform data entry for various administrative projects while maintaining high accuracy levels
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Requirements

Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
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Excellent computer literacy including typing speed and data entry accuracy Strong customer service skills with the ability to handle multiple phone lines and inquiries effectively Bilingual abilities are a plus to serve diverse client needs better Knowledge of front desk operations, office management practices, and clerical procedures Familiarity with multi-line phone systems and proper phone etiquette Familiarity with alacourt a plus but not required. Ability to manage time efficiently in a busy environment while prioritizing tasks effectively Experience in legal or receptionist roles is advantageous but not required Personal assistant experience or calendar management skills are beneficial
Join us to become an essential part of a vibrant team that values dedication, professionalism, and a positive attitude. We're committed to fostering a supportive environment where your skills can flourish while providing meaningful support to our organization's success!

Pay: From $35,500.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance
Education:

High school or equivalent (Preferred)
Work Location: In person