Job Description

Description:

• Coordinates or performs a wide variety of administrative activities to support division functions

• Provides secretarial support to Compensation team

• Coordinates coverage and workflow to ensure smooth operation of executive function

• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external customers

• Maintains and updates organizational charts

• Collects, tracks, and maintains information specific to the division, often of a highly confidential nature according to procedure

• Maintains confidential employee records for department staff, processes time sheets, tracks PTO in accordance with policy and procedures, and serves as liaison with Payroll and Human Resources

• Coordinates the timely receipt, processing, production, and distribution of regular reports to appropriate management team,department heads and organization staff

• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes, and ensures data entry of appropriate information on a timely basis

• Revises or drafts processes and procedures as needed to support efficient and effective division operations

• Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner

• Designs, formats and lays out documents and presentations as needed using intermediate and advanced features of MS Office applications (Word, Excel, Power Point

• Organizes data and information on a regular basis

• Ensures maintenance of hard copy and computer files periodically as required

• Builds and maintains databases using Access, Excel, and specialized database applications

• May conduct research on the Internet

• Reviews, determines appropriate disposition of, and responds to mail, faxes, and email in a timely manner

• Follow up on requests and sends brochures, packets, and other information, as appropriate

• Serves as liaison with facilities or building management, safety, and security to ensure consistent provision of services and to resolve problems as needed

• Participates in office renovation, space allocation, and office moves, coordinating IS, telephone, facilities and other support services as needed

Additional Skills & Qualifications:

• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Publisher)

• Knowledge of methods and techniques of maintaining record keeping and filing systems.

• Organized, accurate and detailed oriented.

• Ability to juggle a multitude of tasks.

• Exercise good judgment and maintain confidentiality

Experience Level:

Entry Level

Interested applicants please email updated resumes to Nicole Budnik at for immediate consideration

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We\'ll never contact you via Gmail, Telegram, or WhatsApp and we\'ll never solicit money from you.

At Aston Carter, we\'re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients\' capabilities by seeking solvers and delivering solutions to address today\'s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Aston Carter