Job Description

Benefits:

401(k) Bonus based on performance Paid time off

Administrative Assistant - CoreNest Early Learning & Workforce Division

About the Role

CoreNest is seeking a dependable and highly organized

Administrative Assistant

to support executive leadership and daily operations across our childcare and workforce programs. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly, and takes pride in keeping systems, schedules, and documents organized. The right candidate will bring structure, confidentiality, and excellence to every task.

Key Responsibilities

Manage calendars, appointments, and meeting coordination for leadership.

Prepare correspondence, reports, and presentation materials.
Track invoices, payroll submissions, and project deadlines.
Maintain accurate and organized records, electronic files, and internal documents.
Support HR coordination, staff communication, and onboarding processes.
Assist with compliance and reporting for childcare, workforce, and grant programs.
Coordinate travel, events, and logistics for meetings or training sessions.
Serve as a professional liaison between management, site directors, and partners.
Handle confidential information with discretion and sound judgment.
Anticipate administrative needs and complete projects proactively.

Qualifications

2-4 years of administrative or executive support experience preferred.

Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Proficiency with Microsoft Office and/or Google Workspace.
Ability to multitask and manage priorities with minimal supervision.
Dependable, professional, and comfortable handling confidential matters.

Preferred Experience

Prior experience in childcare, education, or workforce program administration.

Familiarity with tools such as Brightwheel, SmartSuite, Monday.com, or Notion.
Experience preparing reports or documentation for compliance or grants.
Ability to coordinate across multiple locations and teams.

Benefits & Schedule

Monday-Friday,

PTO, paid holidays, childcare discount, and professional development opportunities.
Supportive, structured, and mission-driven work environment focused on family and community impact.

About CoreNest

CoreNest is a network of early learning and workforce development centers dedicated to empowering families through education, childcare excellence, and professional growth. Our programs are built on structure, compassion, and innovation -- designed to serve both children and the community at large.

Ideal Candidate Profile

You are reliable, focused, and professional. You take initiative, protect confidentiality, and stay three steps ahead. You organize what others overlook and communicate with clarity. You take pride in being the person who keeps operations steady, systems organized, and the leadership team supported.

Equal Opportunity Employer

CoreNest values diversity, inclusion, and professionalism in the workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Flexible work from home options available.