Job Description

Location:

Springfield, OR (Onsite)

Job Type:

Full-Time, Non-Exempt

Compensation:

$16-$20/hr

About Us

FPW Media is a fast-growing, full-service creative agency specializing in branding, video production, graphic design, web development, and marketing. With a team of 40+ professionals, we are committed to delivering high-quality, strategic solutions for our clients. Our collaborative and innovative environment fosters creativity, efficiency, and professional growth.

Job Overview

We are seeking a professional and highly organized Administrative Assistant to support our office operations and provide administrative support across multiple departments, with a focus on human resources and office management. This role serves as the primary point of contact for visitors, calls, and inquiries, ensuring smooth day-to-day office functions while maintaining confidentiality and attention to detail.

Key Responsibilities

Front Desk & Office Support:

Manage incoming calls, greet visitors, and oversee office organization.

Administrative Assistance:

Prepare reports, presentations, and internal communications.

Human Resources Support:

Assist with recruitment efforts, onboarding processes, and maintaining employee records.

Vendor & Client Coordination:

Support contract administration and service agreements.

Event & Engagement Planning:

Assist in organizing company events, employee perks, and office initiatives.

Financial & Recordkeeping Support:

Process invoices, reconcile office expenses, and manage company subscriptions.

Government Bid & Contract Research:

Identify and research government bid and contract opportunities, ensuring alignment with company services and coordinating with internal teams for evaluation and potential submission.

Special Projects:

Handle confidential information, maintain digital and physical filing systems, and support company-wide initiatives.

Qualifications & Requirements

Minimum (1) year of administrative experience and (2) years of customer service experience. Strong verbal and written communication and organizational skills. Proficiency in Mac platforms and G-Suite software. Ability to handle confidential information with discretion. Exceptional multi-tasking abilities in a fast-paced environment. Professional, reliable, and detail-oriented with strong problem-solving skills.

Onsite presence required

- this is not a remote position. Valid driver's license required.

What We Offer

Comprehensive Benefits Package - including 100% employer-paid Health & Vision Insurance. 401K Matching - Invest in your future with company contributions. Growth & Professional Development - Work in a dynamic, creative environment with opportunities for advancement. Join our team and be part of an innovative, fast-paced environment where your skills make a difference!
Pay: $16.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k) matching Health insurance Paid time off Professional development assistance Vision insurance
Application Question(s):

Are you able to work fully onsite for this position?
Ability to Commute:

Springfield, OR 97478 (Required)
Ability to Relocate:

Springfield, OR 97478: Relocate before starting work (Required)
Work Location: In person