Job Description

Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. The Administrative Assistant will be responsible for a variety of clerical and customer service duties, contributing to the overall success of our organization.

Duties

Manage front desk operations, greeting visitors and directing them appropriately. Handle multi-line phone systems, ensuring effective communication and phone etiquette. Perform data entry tasks, maintaining accurate records and filing systems. Assist with calendar management, scheduling appointments, and coordinating meetings. Provide customer support through effective communication and problem-solving skills. Utilize Microsoft Office for document creation, data management, and correspondence. Conduct proofreading of documents to ensure accuracy and professionalism. Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks. Maintain office organization through efficient filing systems and clerical support. Collaborate with team members to enhance office management processes.

Requirements

Proven experience in an administrative role or similar position is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. Strong computer skills with a focus on data entry accuracy and efficiency. Excellent organizational skills with the ability to prioritize tasks effectively. Bilingual abilities are a plus, enhancing communication with diverse clients. Experience with multi-line phone systems and front desk operations is highly desirable. Familiarity with QuickBooks or similar bookkeeping software is advantageous. Strong typing skills with attention to detail in all written communications. Previous experience is beneficial but not required. Demonstrated ability to manage time effectively while maintaining high-quality work standards. Join our team as an Administrative Assistant and contribute to creating an organized and efficient work environment that supports our mission!
Job Type: Part-time

Pay: $12.00 - $15.00 per hour

Expected hours: 32 per week

Work Location: In person