Job Description

We're searching for a task oriented, incredibly organized Executive/ Administrative Assistant for the Clinical Director at Women and Family Wellness Studio. The Executive / Administrative Assistant provides high-level organizational, administrative, and coordination support to the Owner/Clinical Director. This role is ideal for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and comfortable managing multiple priorities. The Assistant will support the Clinical Director with ensuring smooth operations, effective communication, and timely follow-through across programs, community services, and outreach efforts. This position is primarily remote, with occasional in-person support in the Snohomish office and in the community. Responsibilities: Administrative & Executive Support o Email organization and management, including prioritizing messages and drafting responses o Maintain and coordinate calendars, meetings, and appointments o Assist with scheduling across multiple programs, workshops, and community commitments o Track tasks, deadlines, and follow-ups to support workflow and accountability o Create and send invoices for completed workshops and services o Prepare basic documents, notes, and summaries as requested o Support organizing mail and scanning into systems relevant documents Community Outreach & Service Coordination o Assist with community outreach to expand and support programming o Help coordinate community services offered by the agency o Communicate with families, partners, and community organizations as needed o Support logistics for workshops, classes, and public programming o Connect with team members and the community to raise brand visibility, draw in more clientele, and increase community awareness of services. Operations & Errands o Order office and program supplies o Run local errands as needed (printing, pickups, deliveries, etc) o Provide general operational support to ensure day-to-day efficiency o Inform team members about upcoming meetings, trainings, deadlines, and create agendas for team meetings Nonprofit Support o Provide administrative and coordination support for the development of a women's rights nonprofit o Assist with scheduling, logistics, and communications related to sex education and empowerment-based classes o Support outreach and organizational tasks connected to nonprofit initiatives Qualifications: o Extremely good organizational skills, excellent time-management, and follow-through skills o Excellent written communication skills, especially in email o Comfortable creating invoices and tracking basic administrative records o Ability to manage multiple priorities with discretion and professionalism o Knowledgeable of HIPAA o Ability to work independently in a remote environment o Technology savvy; basic knowledge of Microsoft 365 programs and ability to learn new programs quickly and troubleshoot common issues, as well as support team members with these issues as needed o Reliable transportation and the ability to meet in Snohomish as needed o Excellent in using standard office technology (email, calendars, shared documents) for optimization o Knowledge of streamlined software, ability to implement a plan for improved team member project collaboration, and strategic tracking and monitoring of projects and communication o Passionate about serving others in the community Preferred Qualifications: o Background in social services, behavioral health, nonprofit, or community-based work o Experience with community outreach, service coordination, or program support About Company: We are a trauma-informed behavioral health agency providing social services to high-risk families, along with public programming and community-based initiatives. Our organization is LGBTQ+ affirming, culturally responsive, and committed to equity and inclusion. We are passionate about women's rights. We offer: A work culture that prioritizes well-being--we support each other just as we support our clientsSupportive family-friendly work environmentAccess to agency services at no costOpportunity to be part of meaningful, community-centered workFlexible scheduleThe ability to connect with and support families through diverse educational platforms, including community workshops and online resourcesMeaningful work that truly impacts the lives of parents and childrenIf you have a deep passion for supporting women and families, and are looking for a workplace that feels good, and want to be part of a team that supports each other, we'd love to hear from you!

Skills Required