Job Description

Job Title: Administrative Assistant

Company:

Pacific Northwest Traffic Control, LLC

Location:

18109 SR Hwy 9, Snohomish, WA 98296

Job Type:

Full-Time

Experience:

1+ years administrative support experience (preferred, but will train a

motivated candidate)

About Pacific Northwest Traffic Control, LLC

Pacific Northwest Traffic Control & Supply is a locally owned and fast-growing company

built on over a decade of experience in flagging, safety equipment, traffic control, and

project planning. We are dedicated to ensuring the safety and efficiency of road

projects, construction crews, municipalities, and event planners across Washington

state. We pride ourselves on a customer service-first approach, providing fully certified

flagging staff, top-of-the-line equipment rentals, and a custom sign shop. When safety

and efficiency matter most, clients count on us to keep their projects moving.

Job Summary

We are seeking a motivated, self-starting Administrative Assistant to serve as the

organizational backbone of our Snohomish office. The ideal candidate will be a

proactive problem-solver who can manage multiple tasks simultaneously and

effectively support the business owner and daily operations without constant direction.

This role is the primary point of contact for clients and visitors, requiring excellent

communication skills and a professional demeanor.

Key Responsibilities & Duties

Reception & Communication:

Answer and direct phone calls using a multi-line
system, greet walk-in customers and visitors, and manage the general office

email inbox, prioritizing and responding to inquiries promptly and professionally.

Owner Support:

Provide direct administrative and personal assistance to the
company owner on daily situations, including managing complex calendars,

scheduling appointments, organizing documents, and handling specific

purchases or errands with discretion.

Documentation & Filing:

Create, maintain, and organize electronic and physical
filing systems, ensuring all records (e.g., permits, invoices, client information,

safety reports) are accurate and confidential.

Office Operations:

Manage office supplies inventory, place orders with vendors,
coordinate equipment maintenance, and process incoming/outgoing mail and

deliveries.

Data Entry & Reporting:

Perform accurate data entry into company
software/spreadsheets (MS Excel) and assist in preparing regularly scheduled

reports, correspondence memos, and other documents.

Financial Assistance:

Assist with basic bookkeeping tasks such as processing
invoices, tracking expenses, and preparing purchase requests.

Qualifications & Skills

Self-Motivation:

Ability to work independently, prioritize tasks, and anticipate
needs without being told what to do.

Organization:

Strong organizational and time-management skills with meticulous
attention to detail.

Communication:

Excellent verbal and written communication skills, with a
friendly and professional demeanor when interacting with clients, vendors, and

staff.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, Outlook)
and comfortable learning industry-specific software.

Confidentiality:

Proven ability to handle sensitive information and company records with the utmost discretion.
Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Work Location: In person