JOB DESCRIPTION

Job Title: Administrative Assistant
Department: Security
Reports To: Manager, Security
Status: Seasonal, Nonexempt


Primary Objective : Provides timely, accurate and moderately complex administrative support utilizing and implementing systems, procedures, department policies, ensuring compliance, and completing administrative projects.



Essential Functions :

• 
  Provide moderately complex administrative support to management staff, serving as a department assistant.
• Develop and assists with editing written departmental communications and performs required departmental reporting.
• Provide support with budget preparation and maintain budgetary oversight including analysis, and records control. balances, codes, and classifies budget statements, department credit cards and expense reports.
• Track and analyze game and event costs, breaking down per game statistics and budgeted costs versus actual costs.
• Track uniform inventory and ensure proper distribution of promotional items.
• Assist in gameday staff timekeeping - tracking hours worked by law enforcement and event security and reporting against labor budget.
• Perform general office duties such as filing and supply orders.
• Operate office equipment (portable radios, computers, copiers, laminator, etc.)
• Assist with and facilitate use and training the following security systems:

• 247 Incident Management System
• Swipe card access control system
• MLB Guest Pass system
• MLB FO Badging system
• Envoy Visitor Management System
• Concur
• UKG/Workforce Lineup
• Smartsheet
• Mariners Learning Academy
• Jobvite
• Building control systems located in the Control Room
• Microsoft Office, Excel, Outlook, Teams

• Coordinate new hire onboarding for Security Officers with Security Management, including the processing of paperwork and ensure the completion of new hire training.
• Schedule via UKG and help execute department training for both ballpark systems and necessary external training.
• Will perform other duties as assigned.

Education and Experience:

• 
  High School Diploma or equivalent required.
  A minimum of six months of administrative or clerical experience in an office setting is preferred.

Competencies and Knowledge, Skills and Abilities (KSA\xe2\x80\x99s):

• 
  Competent in required job skills and knowledge. Completes work assignments thoroughly and completely in an accurate, and prompt. Identifies and corrects errors. Is careful, alert and accurate, paying attention to details of the job.
• Demonstrates through their actions and interactions with others a commitment to Mariner Purpose, Mission and Values.
• Makes decisions and takes actions that contribute to exceptional experiences for guests.
• Shares and expresses thoughts in a clear and effective manner through verbal and written communication skills. Exhibits effective listening skills and builds positive relationships with all team members, vendors, and guests. Is diplomatic, tactful, and professional in all forms of communication.
• Takes personal responsibility for getting things done in a way that positively and professionally represents the organization.
• Understands and supports the team and is quick to volunteer to assist others.

The anticipated pay for this seasonal role is $23.00 per hour. The Mariners also provide a robust and unique offering of perks and benefits including paid public transportation, concession and merchandise discounts, special access to baseball games and other public events, and a number of exclusive employee incentives. All perks are subject to eligibility requirements and availability and may be modified or amended from time to time. This information is being provided in accordance with the Washington State Equal Pay and Opportunity Act.