Job Description

Details



Open Date

11/03/2025



Requisition Number

PRN43485B



Job Title

Administrative Assistants



Working Title

Administrative Assistant



Career Progression Track

S00



Track Level

S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support



FLSA Code

Nonexempt



Patient Sensitive Job Code?

Yes



Standard Hours per Week

40



Full Time or Part Time?

Full Time



Shift

Day



Work Schedule Summary



Monday - Friday 8 AM - 5 PM; some evenings and weekends



VP Area

U of U Health - Academics



Department

00267 - Ophthalmology-Services



Location

Campus



City

Salt Lake City, UT



Type of Recruitment

External Posting



Pay Rate Range

$35,000 - $60,000



Close Date

02/03/2026



Priority Review Date (Note - Posting may close at any time)



Job Summary



Administrative Assistant



Provides complex administrative support for department management. Organizes specific functions related to fundraising, special events, communications, and marketing.



Learn more about the great benefits of working for University of Utah: benefits.utah.edu



Responsibilities

Essential Functions:

1. Assists department with business planning and goal setting.



2. Assists with the preparation of department budgets.



3. Maintains budget records, such as reconciling accounts and preparing expenditure statements.



4. Collects, organizes, and publishes data for special reports.



5. Assists with implementation of department and University policies and procedures.



6. Provides administrative support to upper level department management. This includes answering phones, greeting visitors, scheduling appointments, coordinating meetings, arranging travel, maintaining and ordering office supplies, etc.



7. Supports and coordinates volunteers as needed, arranging and supporting volunteer committee meetings.



8. Schedules patient appointments and greets and escorts patients during visits.



Minimum Qualifications



The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Administrative Assistants, I:

Requires little to no related experience.

Administrative Assistants, II:

Requires at least 1 year of related experience.

Administrative Assistants, III :

Requires 3+ years of related experience.

Administrative Assistants, IV:

Requires 5+ years of related experience.



This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.



Preferences



Computer-aided design experience preferred.



Type

Benefited Staff



Special Instructions Summary



Additional Information



The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.



This position may require the successful completion of a criminal background check and/or drug screen.



The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.



Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.



The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.



To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/



Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.