Job Description

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care\xe2\x80\x94about you, about our clients, and about our communities. Here, you\xe2\x80\x99ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm\xe2\x80\x99s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you\xe2\x80\x99ll have fun while solving complex and interesting business challenges. The Administrative Assistant performs a variety of administrative tasks and provides support to their assigned teams and location with tasks that facilitate smooth business operations. They may also support the broader location population, as well as members within the Operations and Administrative teams. The successful Administrative Assistant is flexible, organized, able to manage a variety of tasks and competing priorities, demonstrates strong communication skills, and a focus on client service. Individuals who thrive at Moss Adams exhibit the following success skills \xe2\x80\x93 Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus. Responsibilities:

• Support the management and logistics of calendars, office space reservations, and travel arrangements
• Draft, format, edit and proofread business correspondence, such as draft emails, PowerPoint presentations, and general office communications
• Serve as point of contact for internal clients regarding general administrative processes, including quality control items and record management
• Assist with client engagement management set-up activities, such as initiating new client research/acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, and electronic file coordination
• Assist with internal meeting and event coordination and set-up
• Assist with the production of onsite client deliverables, which may include client reports, proposals, and agreements
• Support time and expense entry for assigned teams, and assist with data entry pertaining to Continuing Professional Education (CPE) where applicable
• Assist with the coordination and follow up of internal and external clients including screening phone calls and facilitating client communications with the appropriate client service staff
• Participate in the onboarding of new administrative employees by assisting with training and answering questions
• Provide back up support to Office Services as needed including answer phones
• Other duties and special projects as assigned

• High School Diploma/GED required
• Minimum of 1 year of related experience required; experience in a professional services environment preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong verbal and written communication skills including the ability to identify potential issues and escalate accordingly
• Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress towards goals
• Strong attention to detail, commitment to producing accurate work in a timely manner
• Self-directed professional with strong interpersonal skills
• Ability to develop relationships, build rapport, and effectively interface with all levels within the firm
• Ability to handle sensitive situations and confidential information with discretion
• May require some overtime hours
• Ability to travel as needed, approximately 5%