Job Description

Administrative Assistant

Position Overview


Provide administrative and operational support to the PIM/DAM team, handling scheduling, communications, data entry, and general administrative tasks that enable the team to focus on strategic and technical work.


Key Responsibilities


Administrative Support


Handle correspondence and communication with internal stakeholders


Maintain team documentation and filing systems


Prepare meeting agendas and take meeting minutes


Handle routine administrative tasks and correspondence


Other duties as assigned


Data Entry & Basic System Support


Perform basic data entry tasks in PIM/DAM systems under supervision


Assist with routine content uploads and organization


Support basic quality assurance testing for system updates


Generate standard reports and data exports as requested


Capture and record accurate product weights and dimensions


Military Insignia Certification Administration


Maintain database of military insignia certification dates and documentation


Track certification expiration dates and manage renewal process


Coordinate submission of products for recertification with appropriate agencies


File and organize certification letters and compliance documentation


Generate certification status reports for management and compliance audits


Minimum Qualifications


High school diploma or equivalent


Two or more years of experience with administrative and clerical tasks


Proficient in Microsoft Office programs


Detail oriented, strong organizational and time management skills


Effective problem-solving skills including decision making and immediate prioritization of tasks assigned




Ira Green, Inc. is an Affirmative Action/Equal Opportunity Employer


Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity