Job Description

Job Posting Title Administrative Assistant

Agency 345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization Office Branch

Job Posting End Date (Continuous if Blank) May 03, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time

Job Type Regular

Compensation Level I: $40,000 annual salary
Level II: $46,200 annual salary


This position is 100% in-person.


Administrative Assistant duties for multiple maintenance units within District Three. Agile Assets Data Entry, Special Campaigns assistance, reception and phone duties, along with other general duties as listed in job specifications.


Basic Purpose
Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Typical Functions

• Trains other staff
• Assigns projects to staff as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• May supervise subordinate staff.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinates activities with internal and external customers.
• May establish educational and/or training programs.
• Interviews callers, arranges appointments, and handles office details.
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Education and Experience
Level I:
Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.

Level II:
Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience.

Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on \'Find Jobs-Internal State of Oklahoma\'.