Job Description

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.

Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems, handle incoming calls, and route messages efficiently Maintain organized filing systems, both physical and digital, including data entry and document proofreading Utilize Microsoft Office Suite and Google Workspace tools for correspondence, scheduling, and document creation Support calendar management and appointment scheduling for team members or executives Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices Provide excellent customer service by supporting client inquiries, managing customer support requests, and ensuring a positive experience for all visitors Perform clerical duties such as photocopying, faxing, mailing, and maintaining office supplies inventory Support office management activities to streamline daily operations and improve workflow efficiency

Proven experience in an administrative or clerical role with strong organizational skills Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and basic computer literacy Experience with QuickBooks or bookkeeping software is preferred but not required Excellent phone etiquette with the ability to handle multi-line phone systems confidently Bilingual abilities are a plus to assist diverse client needs effectively Strong typing skills with high accuracy; attention to detail in proofreading documents Prior office experience in customer service or medical/dental receptionist roles is advantageous Demonstrated ability to manage time efficiently and prioritize tasks effectively Personal assistant or office management experience is desirable but not mandatory
Join us as an Administrative Assistant where your enthusiasm meets your expertise! Help us create a productive environment filled with positive energy while advancing your career in office management. We value proactive individuals who thrive on organization, excellent communication, and delivering outstanding support every day.

Pay: $15.00 - $18.00 per hour

Expected hours: 40.0 per week

Work Location: In person