Job Description

Baystate Financial, a large financial services organization with offices throughout New England, is looking for an enthusiastic and talented professional to fill the part-time position of Administrative Assistant in our Falmouth, ME office.

Applicant must have excellent telephone and interpersonal skills, strong computer skills (Microsoft Office and Windows), organizational and time management skills and attention to detail. Must be willing to assume additional responsibilities, be a team player and can adapt and work efficiently within a variety of situations.

Principle responsibilities of Administrative Assistant:

Perform general receptionist duties.

Review correspondence for FINRA compliance, process incoming/outgoing mail, UPS, FED EX.

Set and confirm appointments, schedule and coordinate meetings. Manages conference rooms and provide meeting support services.

Run administrative reports, prepare and distribute Firm communications.

Order supplies and maintain the supply inventory.

Oversee facility management projects.

Support Advisors with proper instruction on how to submit business to processing units.

Manage office compliance responsibilities.

Provide administrative assistance as directed by Firm management and/or staff.

Hours would be Monday - Friday, 9am - 1pm daily. Interested candidates should submit resume and cover letter.

Pay rate: $18-$21/hour depending upon experience

Paid personal time off and sick time

Equal Opportunity and Affirmative Action Employer

Our Firm will never ask job candidates to pay any kind of fee, make cash or check advancements, cash checks or make an investment in any product or service or provide information such as credit card numbers or banking PIN numbers as part of our hiring process.

If you are contacted by anyone asking for information outlined above it is likely fraudulent. If you have any concerns about the veracity of a request, please contact us directly to verify its legitimacy.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Expected hours: 20 per week

Benefits:

Paid time off
Work Location: In person