Job Description

Location: Ramsey, NJ (with occasional time in Sloatsburg, NY)

Job Type: Full-time (in-office with some hybrid flexibility)

About Us

We're a boutique real estate brokerage serving the Lower Hudson Valley and Northern Bergen County. Our team is known for personalized service, creative marketing, and deep community connections.

We're seeking a detail-oriented, proactive Administrative Assistant / Operations Coordinator to help our growing team stay organized, efficient, and client-focused. This role is perfect for someone who loves real estate, thrives in a small-team environment, and enjoys being the go-to person who keeps everything running smoothly.

Responsibilities

Support day-to-day office operations and communication between agents, clients, and vendors Manage and update CRM systems, transaction files, and client databases Assist with listing coordination, marketing materials, and social media scheduling Track expenses, handle invoices, and assist with light bookkeeping Plan and organize client events, gifting programs, and community initiatives Maintain office supplies, scheduling, and other administrative logistics Help improve internal systems and checklists for greater efficiency Occasionally assist with client deliveries or property appointments as needed
Qualifications

2-4 years of administrative or operations experience (real estate preferred) Working knowledge of real estate contracts, offers, disclosures, and related documents, with the ability to manage transaction files accurately from start to finish Excellent written and verbal communication skills Strong organizational and multitasking abilities Proficient with CRMs, Google Workspace, Canva, or similar tools Positive, solutions-oriented, and dependable Real estate license a plus (or willingness to pursue within 90 days)
Schedule & Compensation

Hours: Monday-Friday, 9:00 AM-5:30 PM (occasional evenings/weekends for events) Compensation: $60,000-$80,000 per year, based on experience Paid Time Off (PTO) Performance-based bonuses Professional development and growth opportunities Supportive, collaborative team culture
How to Apply

Please submit your resume and a short cover letter explaining why you're excited about this opportunity and how your skills could support our growing brokerage.

Job Types: Full-time, Part-time

Pay: $60,000.00 - $80,000.00 per year

Expected hours: 30 - 40 per week

Ability to Commute:

Ramsey, NJ 07446 (Required)
Ability to Relocate:

Ramsey, NJ 07446: Relocate before starting work (Required)
Work Location: Hybrid remote in Ramsey, NJ 07446