Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves providing exceptional customer service, managing schedules, and ensuring smooth day-to-day administrative functions to enhance overall office efficiency.

Duties

Manage front desk responsibilities including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize Microsoft Office Suite and Google Workspace for creating reports, correspondence, and scheduling documents Coordinate calendar management and appointment scheduling for staff and executives Handle customer support inquiries via phone, email, or in-person with excellent phone etiquette Support office management tasks such as supply ordering, record keeping, and maintaining office policies Provide personal assistant support to executives or team members as needed Maintain confidentiality of sensitive information and ensure compliance with company policies

Requirements

Proven office experience with strong clerical skills and organizational abilities Excellent communication skills, including phone etiquette and customer service experience Bilingual abilities are preferred to assist diverse clients and staff Strong organizational skills with the ability to prioritize tasks effectively Capable of multitasking in a fast-paced environment while maintaining attention to detail Computer literacy with familiarity in office management software and multi-line phone systems Previous experience in administrative roles such as personal assistant or office coordinator is advantageous Ability to handle confidential information discreetly and professionally
This position offers an opportunity to be an integral part of a dynamic team dedicated to providing exceptional support within a professional environment.

Job Type: Full-time

Pay: $22.67 - $27.30 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: On the road