Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves managing front desk responsibilities, handling correspondence, and providing exceptional customer service to ensure smooth daily operations. The Administrative Assistant will play a vital role in maintaining an efficient and professional office environment, supporting team members, and assisting with administrative tasks across multiple departments.

Responsibilities

Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and courtesy Manage multi-line phone systems, screen calls, and direct inquiries appropriately Utilize Google Workspace for document creation, scheduling, and communication Coordinate calendar management and schedule appointments or meetings efficiently Handle correspondence via email and phone with excellent phone etiquette and customer support skills Support office management tasks including supply ordering, organization of files, and maintaining office equipment Provide clerical support such as typing reports, preparing presentations, and managing mail distribution Maintain a professional environment by ensuring cleanliness and organization of the front desk area

Qualifications

Proven experience in an office environment or administrative role with strong clerical skills Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace Excellent organizational skills with the ability to multitask effectively in a fast-paced setting Strong communication skills including phone etiquette and customer service experience Ability to handle confidential information discreetly and professionally Office management experience or personal assistant background is advantageous Demonstrated time management skills with the ability to prioritize tasks efficiently
Job Types: Part-time, Temporary

Pay: $20.00 per hour

Expected hours: 16 - 32 per week

Benefits:

Flexible schedule
Work Location: In person