Job Description

Job Overview

We are seeking a highly organized and professional Administrative Assistant to support our Construction office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency in various software tools. Construction experience would be beneficial, although not necessary. This role is vital in ensuring smooth daily functions, providing exceptional customer service, and maintaining efficient administrative workflows. The position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential.

Duties

Manage front desk responsibilities, including greeting visitors and handling inquiries with professional phone etiquette. Operate the phone system to direct calls and support internal communication. Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools. Perform data entry, filing, and document proofreading to ensure accuracy and organization. Minor financial record keeping- work with our in-house accountant Assist with office management tasks such as supply ordering, mail distribution, and maintaining office equipment. Provide customer support via phone, email, or in person, ensuring a positive experience for clients and visitors. Handle clerical tasks such as typing reports, preparing correspondence, and maintaining organized files, contracts, schedules, submittals, and daily construction company tasks. Support personal assistant duties including calendar management and travel arrangements if needed.

Experience

Previous office experience or administrative roles preferred; experience in Construction or a similar field reception is a huge plus. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and data entry systems. Computer Skills are appreciated. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal; bilingual abilities are a plus. Proven ability to handle multi-line phone systems and provide outstanding customer service. Demonstrated proficiency in clerical tasks such as proofreading, filing, and calendar management. Ability to work independently with minimal supervision while maintaining high accuracy levels. This position is ideal for a motivated individual seeking a professional environment where their organizational skills and office management expertise will be valued.
Job Type: Full-time

Pay: $47,587.23 - $57,309.36 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance
Work Location: In person