Job Description

Job Summary

HKF Technology is seeking a highly organized, reliable, and detail-oriented Administrative & Operations Assistant to support senior management and the sales team in the electronic components business. This role combines traditional administrative responsibilities with hands-on operational tasks, including inspecting and preparing shipments at our Newark, DE locations.

Although primarily remote, this position requires frequent same-day travel to our facilities to assist logistics, receive and inspect packages, and support shipping operations.

Administrative Support

Assist day-to-day administrative requests. Draft, track, and organize business correspondence. Maintain calendars, reminders, and task lists for the team. Prepare documents and reports using Word, Excel, PowerPoint, and other tools. Manage shared folders, records, receipts, forms, and product documentation. Send and read emails from customers, suppliers, and other stakeholders

Operational Support

Travel to Newark, DE locations on an as-needed basis (often same-day) to receive, inspect, document, and prepare products for shipment. Coordinate with team members and logistics partners. Proactive Team Support Anticipate the team's needs and prepare materials or tasks in advance. Communicate proactively to ensure smooth operations. Handle ad-hoc assignments with flexibility and strong judgment. Professional Conduct Maintain confidentiality and handle sensitive information with discretion. Work independently when needed while also collaborating effectively with the team.

Requirements

Minimum 5 years of administrative or operational support experience. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, OneDrive); Google Drive experience is a plus. Familiarity with communication and task-management tools such as WhatsApp. Exceptional attention to detail in both administrative and operational tasks Ability to travel to Newark, DE on short notice. Authorization to work in the United States; HKF Technology does not provide visa sponsorship.

Compensation

Trial Period Salary (Gross Salary before Tax): $3,000 per month Trial Period: up to 6 months Benefits Eligibility: Access to the company benefits package is contingent upon the successful completion of the trial period and a satisfactory performance evaluation.
Job Type: Full-time

Pay: From $3,000.00 per month

Benefits:

Health insurance
Application Question(s):

Write a short paragraph (approx. 100 words) describing your current or most recent role. However, you must apply the following formatting rule based on your First Name:
If your First Name starts with A-M: You must end your paragraph with the specific word count of your response in brackets (e.g., [87 words]).

If your First Name starts with N-Z: You must bold the third word of every sentence in your response.

Tell us about a time you failed or made a mistake at work. Your response must adhere to these four strict constraints:
The response must be exactly three sentences long.

You must use the word "nevertheless" in the second sentence.

Your second sentence must contain exactly 12 words.

You must not use the letter "E" (upper or lower case) in the final sentence.

Experience:

Administrative assistance: 5 years (Preferred)
Location:

Newark, DE 19711 (Preferred)
Ability to Commute:

Newark, DE 19711 (Preferred)
Work Location: Hybrid remote in Newark, DE 19711