Job Description

3rd Party Commercial Real Estate Company is seeking a qualified and professional individual to work in a Class A office building in downtown New Orleans. This individual will assist Property Manager, Chief Engineer and all other support staff.

Below is a summary which defines but is not limited to the duties, responsibility, and requirements of this role.

Essential Duties and Responsibilities:

Will work in close liaison with Property Manager.

Interface with property tenants in a professional manner at all times.

Assist maintenance staff to coordinate and maintain work order requests and reporting.

Interact with all vendors, suppliers, contractors, and contract holders.

Assist in all aspects of property accounting including collection and posting of rents, processing of accounts payables, budget preparation, annual expense reconciliation, maintenance of certificates of insurance.

Answer/direct calls, messages, etc.

Support leasing team as may be needed from time to time.

Assist in preparation of documentation and marketing materials as needed.

Maintain property website.

Ability to work within specific time frames and deadlines for ongoing projects.

Educational Background:

High school diploma or equivalent required; college degree preferred.
Proven experience (minimum of three years required) as an administrative/office assistant.
Prior experience in a real estate office building environment is a plus.

Preferred Skills and Experience:

Self-starter and ability to work independently.

Acute attention to detail and accuracy.

Strong organization skills.

Effective communication skills demonstrated in both writing and conversation.

Proficiency in the Microsoft Office Suite of applications, and an ability to learn other software programs quickly.

Working knowledge of Yardi a plus.

Working knowledge of Electronic Tenant Solutions or Building Engines a plus.

Positive outlook in general; maturity to deal with challenges in an upbeat manner without complaint.

Ability to organize and manage multiple tasks while working in a dynamic environment.

Salary: Commensurate with experience
Benefits:
401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Schedule: On-site at property, Monday to Friday, 8:00 am - 5:00 pm
Experience: Administrative Experience: 3 years (Required)
Work Location: Downtown New Orleans