Position Details

Position Information



Recruitment/Posting Title
Administrative Assistant


Job Category
Staff & Executive - Administrative & Support


Department
SC&I - Dean\'s Office


Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey\xe2\x80\x99s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers\xe2\x80\x99 commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation\xe2\x80\x99s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

The School of Communication and Information (SC&I) on the Rutgers-New Brunswick campus houses a dynamic community of scholars who conduct engaged research and teach in the areas of communication, information science, media studies, information technology, journalism, librarianship, organizational and health communication, public relations, and other professional practice areas. SC&I has about 2,500 enrolled students and teaches thousands of other Rutgers students in our five undergraduate programs, two master\xe2\x80\x99s degrees, interdisciplinary doctoral program, and non-degree continuing education programs. We value our culture of collegiality and work hard to support the success of our full- and part-time faculty, staff, and students. For more about the school and its activities, see: http://comminfo.rutgers.edu.


Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the School of Communication and Information (SC&I). This position is under the supervision of the Senior Administrative Assistant.

Among the key duties of this position are the following:

• Provides confidential and essential administrative support to faculty in their teaching, research, and administrative functions.
• Serves as primary preparer for all purchasing (requisitions, check requests, etc.) and expense reimbursement for over 100 individual faculty.
• Assists over 100 individual faculty members, PTLs, and TAs in preparation of syllabi, book orders, conference arrangements; Faculty Survey updating.
• Assists in the administration of personnel actions as related to all hires/reappointments/terminations/Ad Hoc salary changes, etc.

Position Status
Full Time


Hours Per Week



Daily Work Shift
Day


Work Arrangement



FLSA
Nonexempt


Grade
03


Position Salary



Annual Minimum Salary
44831.000


Annual Mid Range Salary
55743.000


Annual Maximum Salary
66655.000


Standard Hours
37.50


Union Description
URA-AFT Administrative


Payroll Designation
PeopleSoft


Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.




Seniority Unit



Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP


Qualifications



Minimum Education and Experience

• Bachelor\xe2\x80\x99s degree in, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student services office administration, organization, coordination, and facilitation.

Certifications/Licenses



Required Knowledge, Skills, and Abilities

• Computer literacy and excellent communication skills.
• Must have excellent organizational, written and oral communication skills.

Preferred Qualifications

• Experience in a university setting.
• Experience in accounting, management, grants and contract administration or related areas.

Equipment Utilized

• Desktop and laptop computer.
• Office software: word processing, database, and spreadsheet applications.
• Rutgers specific systems including but not limited to: Cornerstone, SCI Quest, HCM.
• Web applications, including school specific, university-wide, and public systems.
• Expected to use and be familiar with copier machines, fax, and other office equipment.

Physical Demands and Work Environment

• Must be able to lift items up to 15 lbs.
• Must be able to participate in room set up for events including moving tables and chairs.

Special Conditions



Posting Details



Posting Number
23ST0885


Posting Open Date
04/05/2023


Special Instructions to Applicants



Regional Campus
Rutgers University-New Brunswick


Home Location Campus
College Ave (RU-New Brunswick)


City



State
NJ


Location Details



Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.


Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate\xe2\x80\x99s offer of employment or disciplinary action up to and including termination.