Job Description

We are seeking a detail-oriented and proactive Administrative Assistant to support our Florida team with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing as-needed administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.



This position is full-time, in office Monday-Friday, 9:00 AM to 5:00 PM.

Responsibilities

Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder Review legal and administrative materials to determine appropriate filing locations Distribute incoming electronic mail and documents to assigned attorneys Ensure documents are filed promptly and are accessible where and when they are needed Maintain electronic files, ensuring they are consistently updated and well organized Provide as-needed coverage to other teams to support workflow continuity On a supplemental basis, provide general administrative support to Legal Assistants, including backup calendaring support when needed Assist with case-related administrative tasks during high-volume periods Support office operations by assisting with sorting, logging, and distributing physical mail Provide limited facilities support as needed to maintain smooth day-to-day operations Serve as reception support when required, including greeting visitors and handling incoming calls

Qualifications

Experience with state, federal, and Virgin Islands filings is a plus Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus) Strong organizational skills and meticulous attention to detail Ability to manage time effectively and deliver high-quality work Proven discretion with confidential information Self-starter with the ability to work both independently and collaboratively Resourceful, proactive, and capable of anticipating needs and solving problems Strong communication skills, both written and verbal Openness to feedback and a willingness to continue learning and growing in the role

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.