Job Description

Part Time Contract Role | Administrative Assistant in Mason OH
Duration: 13 months contract with possible extension
Part Time: 20 hours/week
:

• We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team. This role is critical in ensuring efficient calendar management, email oversight, meeting scheduling, travel coordination, and procurement processes.
• The ideal candidate will demonstrate exceptional organizational skills, a strong sense of ownership, and the ability to work autonomously in a fast-paced environment.

Nice to have:
Key Responsibilities:

• Calendar Management: Manage and coordinate calendars for various senior leaders, ensuring optimal scheduling of meetings and appointments. Prioritize scheduling requests and communicate effectively with stakeholders to resolve conflicts.
• Email Management: Monitor, organize, and sometimes respond to emails on behalf of senior leaders, ensuring timely follow-up on important communications. Draft and prepare correspondence as needed.
• Meeting Scheduling: Schedule and coordinate meetings invites. Facilitate virtual and in-person meeting logistics, ensuring all necessary technology and resources are available.
• Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation for senior leaders. Ensure travel arrangements comply with company policies and are cost-effective.
• Purchase Order Creation: Create and manage purchase orders for team members, ensuring compliance with budgeting and procurement
• procedures. Maintain accurate records of purchases and expenditures.

Qualifications: Education: High school diploma or equivalent; associate's or bachelor's degree preferred.
Experience:

• Previous administrative assistant experience preferred, ideally supporting senior leadership. Familiarity with calendar management, meeting coordination, and travel arrangements.
• Technical Skills: Proficiency in Microsoft Outlook and Microsoft Teams
• Experience with Coupa or similar procurement software is preferred. Behavioral Characteristics:
• Learning Agility: Ability to quickly learn new processes, systems, and tools to enhance job performance. Sense of Ownership: Demonstrates accountability and takes initiative in completing tasks and projects.
• Autonomy: Able to work independently, managing time effectively and prioritizing tasks in a dynamic environment.

Skills Required