Job Description

BTBK Accounting Services, LLC


4710 E Broadway, Suite 160


Madison, WI 53716


https://bt-bk.com/

Overview

Join our growing Accounting Firm that specializes in providing Consulting and Full-Service Accounting to restaurant industry clients. BTBK Accounting Services is seeking a highly organized and proactive

Administrative Assistant

to support our accounting team with day-to-day financial and administrative tasks. This role is critical in keeping workflows moving, reducing administrative burden and improving efficiency across the accounting team.





The ideal candidate is organized, adaptable, and comfortable supporting multiple priorities in a fast-paced, high-volume, deadline-driven environment. This role is well-suited for someone early in their accounting career with strong administrative experience.





This is a Full-Time Hybrid Position (Madison Office T/TH, remote M/W/F)

Key Responsibilities

Accounting Support


Download, organize and upload invoices (utilities, vendors, recurring expenses)

Assist with accounts payable tasks, including invoice coding and entry

Support bank and credit card activity preparation

Assist with month-end close tasks as assigned

Help maintain organized client files and documentation

Flag missing, duplicate or unusual transactions for review






Acquisition & New Location Coordination


Coordinate acquisition-related onboarding for new client locations, including setup tasks, data entry, documentation tracking and follow-up to ensure smooth and timely activation

Gather required information for new entities and locations

Assist with adding new locations into accounting systems and internal trackers

Support accounting managers during periods of client growth and acquisitions




Administrative & Operational Support


Assist with client onboarding and offboarding checklists

Track and follow up on missing documentation and outstanding items

Maintain internal trackers, tasks lists, and status updates

Provide backup support to accounting staff during peak periods




Special Projects


Assist with special projects across accounting and operations, including process improvements, data cleanup and workflow support as needed

Qualifications

Associates in Accounting, Finance or related field (or equivalent experience)

1-3 years of accounting, bookkeeping or administrative experience

Experience with accounting software (e.g., Restaurant365, QuickBooks, or similar)

Experience supporting multiple clients or departments

Strong attention to detail and organizational skills

Ability to manage multiple tasks and deadlines

Comfortable working with financial and operational data

Proficiency in Excel and cloud-based tools

Clear written and verbal communication skills

Benefits

Competitive salary and performance-based bonuses

Comprehensive health, dental and vision insurance

401(k) retirement plan with company match

Paid time off and holidays

How to Apply

Interested candidates should submit a resume and cover letter detailing their qualifications and experience through the applicable job board.