Job Description

Montessori Kids Universe (MKU) is seeking a dedicated, detail-oriented, and compassionate Administrative Assistant to join our growing Montessori community. The Administrative Assistant plays a key role in ensuring the smooth daily operation of the school by supporting the Head of School, teachers, parents, and students. This position requires exceptional organizational skills, a warm and professional demeanor, and the ability to multitask in a fast-paced educational environment.

Key Responsibilities

Administrative Support

Serve as the first point of contact for parents, visitors, and vendors, maintaining a welcoming and professional environment. Manage incoming calls, emails, and inquiries, ensuring timely and courteous responses. Maintain accurate student records, attendance, and enrollment documentation in compliance with state licensing and school policies. Assist with preparing communication materials such as newsletters, announcements, and event flyers. Coordinate staff schedules, substitute coverage, and meeting logistics. Manage inventory and ordering of classroom and office supplies

Parent & Community Relations

Support enrollment and re-enrollment processes, including tours, applications, and follow-ups. Maintain positive communication with families regarding school events, billing, and general inquiries. Assist in organizing school events, parent orientations, and open houses.

Operational Support

Ensure all licensing and compliance documentation is current and organized. Support the Head of School in staff coordination, onboarding, and maintaining personnel files. Assist with marketing and social media content updates as needed. Ensure confidentiality of all records and sensitive information.

Qualifications

High school diploma required; Associate's or Bachelor's degree preferred. Minimum 1-2 years of administrative experience (school or childcare setting preferred). Strong organizational, communication, and interpersonal skills. Proficiency in Microsoft Office Suite and Google Workspace; familiarity with childcare software (Procare) a plus. Professional demeanor with the ability to handle confidential matters discreetly. Friendly, flexible, and team-oriented attitude aligned with Montessori values.

Work Schedule

Full-time, Monday through Friday. Hours: 9:00 a.m. - 6:00 p.m. (may vary depending on school needs and events).

Compensation & Benefits

Competitive hourly rate or salary commensurate with experience. Paid time off. Childcare tuition discount (based on availability). Opportunities for professional development within the Montessori Kids Universe network.

About Montessori Kids Universe

Montessori Kids Universe is part of an international network of authentic Montessori schools providing early childhood education rooted in the Montessori and Reggio Emilia philosophies. Our mission is to inspire a lifelong love of learning by nurturing independence, creativity, and compassion in every child.

Job Type: Full-time

Benefits:

Paid time off Professional development assistance Tuition reimbursement
Work Location: In person