Job Description

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The Administrative Assistant provides administrative support for the Executive Housekeeper and the Housekeeping department at The Lodge at Pebble Beach.
Company Background:
For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.
Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.
Essential Duties & Responsibilities:

• Answer incoming calls, take and deliver accurate, detailed messages.
• Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors.
• Type miscellaneous memos, documents, correspondence and spreadsheets as directed.
• Perform general clerical duties to include but not limited to: Photocopy documents and projects as assigned, faxing, process incoming and outgoing mail, correspondence via email and filing in a timely and confidential manner.
• Correct spelling, grammar and format errors in written materials.
• Prepare business correspondence (Using word processing, spreadsheet, and presentation computer software)
• Send and receive forms and documents to include but not limited to: Payroll documents, Labor Reports, Employee Transition Records, Uniform Issue, Lost and Found, Accounting, Purchasing and Safety.
• Perform multifaceted office supports, send out and receive packages, schedule and coordinate meetings, events and other similar activities.
• Assist as an Office Coordinator as needed.
• Appropriately keep accurate records of supplies, ordering, inventory, equipment and storage.
• Manage inventory of amenities/supplies, monitor critical par level of stocks, source for suppliers, submit invoice(s).
• Report all inventory and supply problems, discrepancies or deficiencies to the Executive Housekeeper or an Assistant Manager immediately.
• Process department purchase orders and invoices for order and payment as authorized by department head.
• Stock, order and receive guest and amenity supplies.
• Maintain storage areas in neat and well-organized manner.
• Maintain strict confidentiality in all guests, personnel and other business-related matters.
• Prepare meeting minutes, meeting notes and internal support materials.
• Strong work ethic, professionalism, problem-solving and critical thinking skills.
• Teamwork, collaboration and assist staff members with their requests and concerns.
• Other duties as assigned by managers.
• Comply with all safety and health policies and procedures.
• Know, model, and integrate Pebble Beach Company culture (mission, values, and standards).

Absolutely Required Skills:

• Excellent customer service skills.
• 3+ year's administrative experience.
• Proficient in Microsoft Office.

Desired Skills:

• Some experience in hospitality industry helpful.

Why work for Pebble Beach Company:

• Competitive Pay: $22.00 - $23.00/hour.
• Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost.
• Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
• We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
• Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
• Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Skills Required