Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as an Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. This position will need to be able to work independently on projects.

Responsibilities

Answer phone calls Be the point person for our staff and Board of Directors. Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Prepare reports Maintain the filing system Update and maintain office policies and procedures Maintain contact lists Book travel arrangements Act as the point of contact for internal and external clients Handle requests and queries from senior managers Payroll Work independently on projects

Skills

Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and Outlook, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task
Job Type: Part-time

Pay: $21.00 - $25.00 per hour

Expected hours: 23 per week

Benefits:

Flexible schedule
Work Location: In person