Job Description

Job Title: Administrative Assistant

Location: Cirrus Aviation

Job Type: Full-Time

:

We are seeking a highly organized, proactive, and resourceful Administrative Assistant to support our Executive Vice President (EVP), Chief Financial Officer (CFO) and the assist the Human Resources department in order to contribute to the efficient operation of the organization. The ideal candidate will possess excellent communication and multitasking skills, a keen eye for detail, and the ability to manage confidential information with discretion. This role requires a dynamic individual who thrives in a fast-paced environment and is comfortable interacting with senior leadership, stakeholders, partners and team members.

Responsibilities:

Administrative Support: Provide high-level administrative support to both executives, including scheduling meetings, managing calendars, coordinating travel arrangements, and handling correspondence. Communication Management: Act as a liaison between the executive and internal/external stakeholders, ensuring timely and effective communication. Prepare reports, presentations, and other documents as required. Meeting Coordination: Organize and prepare agendas for meetings, take meeting minutes, track follow-up actions, and ensure all necessary materials are prepared in advance. Project Management: Assist with the coordination and tracking of key projects and initiatives, ensuring deadlines are met and the executive team is kept informed. Document Management: Organize and maintain files, records, and documents, ensuring that all confidential information is handled appropriately. Event Planning: Assist in the planning and execution of company events, executive retreats, and other special functions. Office Management Support: Assist with office operations and ensure that the executive team has the resources they need to be successful. Problem-Solving: Handle day-to-day operational issues, offering creative solutions and suggestions to improve efficiency and productivity. Assist the Human Resources department with duties to include badging processing/tracking and ordering office supplies.
Qualifications:

Bachelor's degree or equivalent experience preferred. 5+ years of experience as an executive assistant or in a similar role. Proficiency in Apple iWork Programs (Pages, Numbers, Keynote, Outlook for Mac) and other office software. Excellent organizational skills with the ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Ability to maintain confidentiality and exercise discretion. Strong attention to detail and problem-solving abilities. A proactive, "can-do" attitude and the ability to adapt to changing priorities. Previous experience in a corporate or fast-paced environment is preferred.
Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Vision insurance
Job Type: Full-time

Schedule:

8 hour shift Day shift Holidays Monday to Friday Weekends as needed Work Location: In person
Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Ability to Commute:

Las Vegas, NV 89119 (Required)
Ability to Relocate:

Las Vegas, NV 89119: Relocate before starting work (Required)
Work Location: In person