Job Description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency in various software tools. This role offers an opportunity to contribute to a professional environment where efficiency and customer service are prioritized. Prior experience in office administration, clerical tasks, or customer support is highly valued, along with bilingual capabilities being a plus. The position involves handling a variety of administrative duties to ensure smooth daily operations and effective communication within the organization.

Duties

Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry, filing, and document proofreading to maintain accurate records Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation, editing, and collaboration Schedule appointments and manage calendar for staff members, ensuring efficient time management Assist with bookkeeping tasks using QuickBooks or similar accounting software Provide customer service support by responding to inquiries via phone or email and supporting client needs Support office management tasks such as supply ordering, mail distribution, and maintaining office organization Handle clerical duties including typing correspondence, maintaining files, and supporting administrative projects as needed Maintain professional phone etiquette while managing incoming calls on multi-line systems

Skills

Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools Experience with QuickBooks or other bookkeeping/accounting software preferred Excellent organizational skills with the ability to prioritize tasks effectively Exceptional communication skills, including phone etiquette and customer service, experience with familiarity in clerical work and administrative support roles Ability to perform data entry accurately and efficiently while maintaining attention to detail Capable of managing calendar appointments and supporting personal assistant duties if required Strong proofreading skills for document accuracy and professionalism Time management skills to handle multiple responsibilities simultaneously in a fast-paced environment
This position offers an engaging work environment where your organizational talents will be valued. The successful candidate will demonstrate professionalism, adaptability, and a proactive approach to supporting our team's administrative needs.

Pay: $20.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Parental leave Vision insurance
Work Location: In person