Job Description

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude to manage a variety of administrative tasks with enthusiasm and professionalism. If you thrive in a fast-paced environment and enjoy helping others stay organized, this position is perfect for you!

Responsibilities

Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism Handle multi-line phone systems, screen calls, take messages, and provide excellent customer support Perform data entry, maintain filing systems, and ensure accurate record-keeping using digital tools like Google Workspace and Microsoft Office Assist with financial processing; accounts receivable/payable, statement preparation/disbursement Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently Support office management tasks including supply inventory, order processing, and general clerical duties such as proofreading and document preparation Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting clients and customers as needed Maintain organization of files, perform regular updates to records, and ensure compliance with office procedures

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Experience with CRM's/management software is a plus. Strong organizational skills with the ability to multitask effectively in a busy environment Excellent phone etiquette and communication skills. Experience with office management software such as QuickBooks for bookkeeping and invoicing Proven clerical experience including data entry, filing, proofreading, and calendar management Familiarity with multi-line phone systems and front desk procedures Exceptional time management skills to prioritize tasks efficiently while maintaining attention to detail Knowledge of property management receptionist duties is advantageous but not required; personal assistant experience is also valued
Join us to be part of a vibrant team where your organizational talents make a real difference! We are committed to fostering a supportive environment that values your skills and dedication. This paid position offers the chance to grow your career while contributing to the smooth operation of our office.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person