Job Description

Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This full-time, on-site role will report directly to the Sales Manager and contribute significantly to our sales department and overall company operations. The ideal candidate will enhance the effectiveness of our sales teams and improve client relations through excellent communication, teamwork, and a positive, problem-solving mindset.

General Qualifications & Mindset

Detail-oriented and organized, understanding that success lies in the details. Possess a professional mindset and a drive for success. Focused on helping and educating clients. Passionate about making an impact through your work. Committed to continuous learning, professional growth, and success. Collaborative team player who contributes to a positive work environment. Respectful and professional in all interactions. Proactive problem-solver.

Duties and Responsibilities

Uphold the company's Core Values daily. Work collaboratively with our Operations Administrator, Transaction Coordinator, and sales teams. Effectively support our various sales teams: Client care and database management Closing and listing coordination Buyer agent collaboration Transaction coordination Managing leasing applications Coordinating rental showings with showing agent Signing leases Posting rental listings Verifying pre-move-in checklist completion Provide administrative support for service sales: transactions, client communication. Support new client onboarding in coordination with the Sales Manager by managing key tasks and collecting required documentation from contract signing through the official management start date. Manage and maintain social media accounts for our family of brands: create and schedule engaging content to support brand awareness, client engagement, and marketing goals. Provide support to the Controller by assisting with miscellaneous finance and administrative tasks, such as data entry, document organization, invoice processing, and basic reporting as needed. Manage file maintenance and storage. Coordinate sales training, events, facility readiness, and calendar invites. Undertake other duties and special projects as assigned.

Required Skills/Experience

Excellent communication skills: verbal, written, digital, and interpersonal. Ability to effectively develop, monitor, implement, and execute organizational processes. Ability to problem-solve, think critically, and make independent decisions. Able to work independently and manage multiple projects at once. Ability to stay organized and efficient, and assist others in doing the same. Technologically proficient: adapt easily to new technology and applications.

Company Description

The HGM family of companies provides a connected ecosystem of real estate services for homeowners and investors. Our real estate sales team assists clients with buying and selling homes, while our brokerage fosters a supportive and growth-focused environment for agents. Our property management company offers reliable, full-service management for rental property owners. And our handyman division assists homeowners with property maintenance. Together, we deliver a seamless experience across the full life cycle of property ownership and investment. We have a staff of roughly 75 people, focusing on our core values: help, gratitude, and mindset.

Compensation & Benefits

$42,500 - $47,500 Health insurance 401(k) w/ 3% employer contribution Employer contributions for Social Security, Medicare, Unemployment Insurance, and Worker's Compensation Paid Time Off (PTO): available upon supervisor approval Reimbursement for family health memberships, classes, and events up to $500/year

How to Apply?

Please email with a copy of your resume and professional references.

Job Type: Full-time

Pay: $42,500.00 - $47,500.00 per year

Benefits:

401(k) Health insurance Paid time off
Application Question(s):

Are you willing and able to work some evenings and weekends? The typical schedule will be 8:00-4:30 with some on-call on occasion.
License/Certification:

Driver's License (Required)
Ability to Commute:

Janesville, WI 53545 (Required)
Ability to Relocate:

Janesville, WI 53545: Relocate before starting work (Required)
Work Location: In person