Job Description

ADMINISTRATIVE ASSISTANT
We are excited to invite a proactive and detail-oriented Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Jamaica area of Queens, NY. As the Administrative Assistant, you will play a pivotal role in our organization, supporting our shelter management team. The Administrative Assistant will be responsible for directing calls, ensuring compliance, supporting staff onboarding, managing schedules, and maintaining accurate records across safety and facility operations, maintaining records, and carrying out compliance protocols. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve.
ABOUT HOMES FOR THE HOMELESS:
Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitor and document safety incidents, maintain accurate records, and support compliance reporting.
• Assist with hiring processes, onboarding documentation, and scheduling.
• Manage rosters, reports, and logs; prepare communications and notices.
• Track certifications, maintain various inventories, and assist with inspections and audits from different agencies.
• Provide backup coverage for various administrative and operational functions as needed.

QUALIFICATIONS:

• Satisfactory combination of experience and education.
• Proficiency with Microsoft Excel, ability to create and update spreadsheets, organize data, and generate reports.
• Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits.

• Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills.
• Knowledge of ADP-Workforce Now preferred.
• Prior experience in administrative or compliance roles preferred
• Excellent communication and documentation skills.

COMPENSATION/EEO:
In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays.
Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.
TIME SHIFT:
9am - 5pm, Monday - Friday
SALARY:
$38,000

Skills Required