Job Description

Posting Details

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Position Information

Position Title

Administrative Assistant

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair. Responsibilities include meeting and greeting students and guests; managing workflow by ensuring that deadlines are met and work is completed correctly; answering and directing phone calls; assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines; maintaining office supplies by checking inventory and ordering office supplies as needed and approved by the department Chair; keeping inventory of furniture, electronics, and all other equipment; prepares responses and requests for information; attending departmental meetings and taking detailed meeting minutes; organizing and scheduling appointments; writing and sending emails, correspondences; faxes and forms; assisting with preparing regularly scheduled reports; maintaining filing system; make travel arrangements; reconciling and submitting expense reports; serve as point of contact for students and alums

Required Qualifications

Bachelor's degree; proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency ; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three(3) to five (5) years of work experience in an office setting and have excellent typing skills

Preferred Qualifications

Bachelor's degree; proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency ; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three (3) to five (5) years of work experience in an office setting and have excellent typing skills

Physical Demands

Applicants must be able to lift, pull, bend, stand, and walk.


Posting Detail Information

Posting Number

SF841P

Open Date

12/01/2025

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Supplemental Questions

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Required fields are indicated with an asterisk (*).



Do you have a bachelor's degree? + Yes
+ No
How many years of experience do you have in this type of position? + 0-1
+ 1-3
+ 3-5
+ 5-7
+ 7+
How many years of Administrative support experience do you have? + 0-2
+ 3-5
+ 6-9
+ 10 or more
What is your Philosophy for serving students? (Open Ended Question)


Are you a current employee of the university? + Yes
+ No
How many years of experience do you have working in an office environment? + 1-2
+ 3-5
+ 6-8
+ More than 10
Please describe in detail how your background and experience would be applicable for this position in a College/University setting (Open Ended Question)


If you have not had higher ed experience, please explain your interest in working in this environment. (Open Ended Question)


Do you have experience in working with detailed budgets? + Yes
+ No
Do you have significant experience with the following applications? + Word
+ Excel
+ PowerPoint
+ Visio
+ Most of the above
+ All of the above
Please select any of the following certifications that apply. + Associate Computing Professional (ACP)
+ Certified Business Intelligence Professional (CBIP)
+ Certified Computing Professional (CCP)
+ Certified Data Management Professionals (CDMP)
+ Ceritified IT Compliance Professional (CITCP)
+ Certified IT Consultant (CITC)
+ Information Systems Analyst (ISA)
+ More than one of the above

Documents Needed To Apply

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Required Documents

Resume

Transcripts

Letter of Recommendation

Cover Letter

Optional Documents