Job Description

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional customer support, and maintaining an efficient administrative environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and clients, manage a variety of clerical tasks, and support office management functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting.

The Administrative & Sales Coordinator will provide day-to-day administrative support while also playing an active role in driving sales growth. Responsibilities include managing calendars, organizing files, assisting customers, generating leads, following up on inquiries, preparing sales materials, and maintaining CRM systems. The ideal candidate has a customer-first mindset, strong sales instincts, and the ability to build rapport quickly. This role is perfect for someone highly organized, proactive, and comfortable balancing administrative tasks with sales outreach.

Duties

Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems and directing calls efficiently Handle incoming correspondence, emails, and inquiries promptly while maintaining excellent phone etiquette Manage calendar schedules, appointments, and meetings using tools like Microsoft Office and Google Workspace Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking Coordinate office supplies inventory, order necessary materials, and maintain a clean, organized workspace Assist with personal or executive assistant tasks such as travel arrangements, calendar management, and task prioritization Provide exceptional customer service by addressing client needs promptly and professionally in person or via phone/email Support office management by implementing organizational systems that improve workflow efficiency

Experience

Proven experience in an administrative or clerical role within an office environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software Demonstrated ability to handle multi-line phone systems with professionalism and courtesy Bilingual skills are highly desirable to effectively communicate with diverse clients and team members Previous experience as a receptionist, dental or medical receptionist is advantageous Familiarity with bookkeeping software such as QuickBooks or similar tools is preferred Excellent organizational skills with the ability to manage multiple priorities efficiently Strong typing skills along with attention to detail for proofreading documents accurately Prior experience supporting office management functions or serving as a personal assistant is beneficial Knowledge of office management best practices combined with excellent time management abilities
Job Type: Full-time

Pay: $23.97 - $28.87 per hour

Expected hours: No less than 10 per week

Benefits:

Flexible schedule
Work Location: In person