Job Description

Position Overview:

This is a part-time position with the opportunity to grow into a full-time role. The Administrative Assistant will play a key role in keeping the business running smoothly handling daily communications, managing documents, organizing company activities, and supporting marketing and operational efforts.

Key Responsibilities:

Manage incoming and outgoing emails and other communications Handle billing, payroll, time sheets, and invoices Research and coordinate travel arrangements for the President and employees Identify and register for networking events, conferences, and other relevant opportunities Maintain certifications, prequalification documents, and related compliance materials Plan and coordinate occasional office events or internal gatherings Support with general business tasks related to ongoing and upcoming projects (e.g., meeting attendance and documentation, project administrative support, client follow-up, etc.) Track and reorder office supplies and inventory as needed Submit taxes and maintain accurate financial and administrative records Provide additional administrative and operational support as needed Maintain digital and physical filing systems to ensure organized recordkeeping Prepare basic reports, summaries, and internal documents as requested Answer phones, greet office visitors, and assist with general front-desk duties Any other tasks requested by the President Organize and schedule meetings, appointments, and office events. Prepare and distribute internal communications and memos. Support onboarding and offboarding processes for new and departing employees. Coordinate IT support and ensure office equipment is functioning properly Oversee mail distribution, courier services, and deliveries. Provide executive-level administrative support to leadership, as needed. Ensure compliance with health, safety, and security regulations. Prepare reports, presentations, and spreadsheets. Assist with HR tasks such as policy distribution and employee engagement. Handle sensitive or confidential information with discretion. Assist with special projects as assigned by leadership.

Qualifications:

Strong time management and organizational skills. Exceptional communication and interpersonal abilities. Proficiency in Microsoft Office (Word, Excel, Outlook, etc.) Data entry and basic accounting knowledge Clear and professional communication skills Ability to work independently and as part of a team Detail-oriented with basic math competency Familiarity with office management tools such as Zoom and Teams Comfortable with light bookkeeping and budgeting tasks. Ability to maintain confidentiality and exercise discretion. Strong problem-solving and decision-making capabilities Ability to work independently and take initiative. Flexibility and adaptability in a fast-paced environment. Proficient in Bluebeam and Canva Adaptable and proactive in handling varied tasks Strong attention to detail strong organizational skills Ability to prioritize and multitask Flexibility and adaptability in a fast-paced environment. Professional appearance and demeanor.

Who We're Looking For:

We want someone who not only checks the boxes but also brings their own strengths and ideas to the table. If you're collaborative, dependable, and eager to contribute to a growing company--we want to hear from you.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

Employee discount Paid time off
Education:

High school or equivalent (Required)
Experience:

administrative: 3 years (Required)
Ability to Commute:

Indianapolis, IN 46250 (Required)
Willingness to travel:

25% (Required)
Work Location: In person