Job Description

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana\xe2\x80\x99s communities every day.
At the State of Indiana, we don\xe2\x80\x99t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About the Department of Insurance:
The Indiana Department of Insurance protects Hoosiers as they purchase and use insurance products to keep their assets and their families from loss or harm. The IDOI also monitors the financial solvency of insurance companies in Indiana so that legal promises in insurance policies are honored.

Salary Statement: This position traditionally starts at an annual salary of $37,648 but may be commensurate with education and experience.
Role Overview: The Administrative Assistant is responsible for applying statutes and program requirements and providing excellent customer service. The Administrative Assistant will need to navigate multiple databases efficiently and work with IT vendors. Some key functions of this role include:

• Prepare and maintain administrative reports, policies, and procedures for Dedicated Funds area
• Aid Dedicated Funds Director, three Program Specialists, and Medical Malpractice Panel Specialist in program needs
• Receive and review filing fees received from attorneys and pro se\'s and verify amount is correct; add to Med Mal Payment log and prepare daily deposit worksheet
• Process provider enrollments: verify license number/status, ISO/license type correlation, verify provider\'s name via IPLA and InBiz, and check to see if provider is already in the database. Communicate w/ filer to obtain all required information, copy/paste information in database and notify filer of Provider ID#
• Process paper corticates: review for accuracy, calculate surcharge, communicate with filer, facilitate payment/credit, and document
• Assist with Dedicated Funds monthly report, quarterly and annual reports

About the Job:

As the Administrative Assistant, you will be responsible for working within an office environment to support your agency performing the required tasks to complete the position\xe2\x80\x99s responsibilities. In this position, you will be required to have some background in an office environment using established procedures. In this role you may be working independently, performing various responsibilities, and providing a wide range of functions.

A Day in the Life:

The essential functions of this role are as follows:

• Prepare and maintain administrative reports, policies, and procedures for different program areas.
• Responsible for all administrative activities such as sorting mail, ordering supplies, and processing travel.
• Schedule and maintain calendars for meetings, travel, and activities.
• Prepare information and take notes for meetings as needed.
• Answer and direct incoming correspondence to the appropriate individual.
• Aid departments in program needs.
• Lead or assist on a variety of projects.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You\'ll Need for Success:

You must meet the following requirements to be considered for employment:

• General knowledge of the basic principles and practices of administrative management.
• Effective communication skills.
• Ability to prioritize work and project time for accomplishing activities.
• Ability to establish cooperative work relationships with a variety of stakeholders
• Working knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook.
• Ability to update and write procedures and policies.
• Ability to coordinate activities.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.