Job Description

:
JOB DESCRIPTION
Seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with administrative team as requested.
Responsibilities
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments.
Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed.
Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
Communicate Firm policies/procedures to officers and associates regarding client entertainment.
Manage general office needs such as ordering supplies and mail distribution as requested.
Requirements
Requirements
Bachelors degree.
Extensive experience with Concur.
Minimum three years' experience as an administrative assistant in finance industry preferred.
Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel.
Excellent verbal communication and telephone skills.
Detail-oriented, personable with a consistent positive attitude.
Ability to work in a team environment and handle multiple tasks with little or no supervision.
Familiarity with a corporate office environment in terms of professionalism, etiquette, dress.
Utilizes good judgement and discretion, maintains the highest level of confidentiality.
Required Skills
ETIQUETTE
EXCEL
FINANCE
TELEPHONE SKILLS
MICROSOFT OFFICE
Additional Skills
TRAVEL ARRANGEMENTS
ORDERING
TEAM PLAYER
PAYMENTS
DETAIL-ORIENTED
GENERAL OFFICE
CATERING

Skills Required