Job Description

:
Administrative Assistant
Investment & Corporate Banking
Work schedule: This role is in the office, Monday thru Friday, 8:30 a.m. to 5:00 p.m.
We're seeking a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as temporary assistant to the department and collaborate/coordinate with the administrative team as requested.
Responsibilities:
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed
Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
Communicate Firm policies/procedures to officers and associates regarding client entertainment
Manage general office needs such as ordering supplies and mail distribution as requested
Requirements:
Extensive experience with Concur.
Minimum three years' experience as an administrative assistant in finance industry preferred
Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel
Excellent verbal communication and telephone skills
Detail-oriented, personable with a consistent positive attitude
Ability to work in a team environment and handle multiple tasks with little or no supervision
Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
Utilizes good judgement and discretion, maintains the highest level of confidentiality.
Skills Required:
ETIQUETTE
EXCEL
FINANCE
TELEPHONE SKILLS
MICROSOFT OFFICE
Additional
DETAIL-ORIENTED
GENERAL OFFICE CATERING
TRAVEL ARRANGEMENTS
ORDERING
TEAM PLAYER
PAYMENTS

Skills Required