Job Description

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Job ID:
Title: Administrative Assistant III
Duration: 6 Months
Location: New York, NY - (Hybrid-90% Onsite, 10% Remote)
Summary
Seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.
Team player will serve as temporary assistant to the department and collaborate/coordinate with the administrative team as requested.
Responsibilities
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments.
Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed.
Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
Communicate Firm policies/procedures to officers and associates regarding client entertainment.
Manage general office needs such as ordering supplies and mail distribution as requested.
Requirements
At least 3 years of experience in financial accounting or equivalent preferred, but not required.
Basic to intermediate knowledge of financial accounting and reporting
Bachelor's degree in accounting, finance or equivalent preferred, but not required.
Extensive experience with Concur.
Minimum three years' experience as an administrative assistant in the finance industry preferred.
Knowledgeable of Microsoft Office applications, especially Outlook, Word, and Excel
Excellent verbal communication and telephone skills
Detail-oriented, personable with a consistent positive attitude.
Ability to work in a team environment and handle multiple tasks with little or no supervision.
Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
Utilizes good judgment and discretion, maintains the highest level of confidentiality.

Skills Required