Job Description

Summary Under general supervision, provides moderately complex administrative support to the Calvert County faculty and staff and the Area Extension Director (AED), and has regular contact with the county government. Work requires knowledge of organisational policies and procedures, skill in performing moderately complex administrative and clerical support, and considerable participation in fiscal management. This person communicates with internal and external stakeholders; volunteers, Extension Advisory Council members, and county officials, and serves as the frontline contact to the office, exercising considerable discretion and judgement.
Minimum Qualifications High School Diploma or GED AND 3 years experience providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Additional Job Details
Location: This position is located off-campus at the UME-Charles County Office, 9501 Crain Highway, Bel Alton, MD 20611
Responsibilities:

• Provide a high level of support to the Area Extension Director in the preparation of budgets and management of the county funding, anticipating supervisor's course of action when absent, facilitating problem resolution, interpreting administrative decisions and policies to other staff, and transmit directions and instructions based on authority delegated by the AED.
• Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public.
• Provide coordination of overall office operation and function, including but not limited to scheduling meeting spaces, procurement of office supplies and equipment, and communicating with the county for routine items related to office operation, maintenance, and repair and providing routine information to clientele and office team.
• Provide all financial related support including but not limited to paying invoices, purchasing, performing accounting procedures (using software applications), tracking expenditures and account balances for all funded accounts.
• Assists in preparing and administering department budget by updating accounts, and running periodic reports.
• Review requests and expenses for faculty and staff appropriated travel.
• Maintain paper and electronic filing systems to meet office needs and satisfy requirements for retention and information security.
• Prepare routine correspondence, forms and reports. Receive and read incoming correspondence and information.
• May provide guidance and instruction to other office support staff.

Preferences:

• Knowledge in accounting and preparation of budgets.
• Two years' experience in fiscal and budget management to include reviewing expenditures and reconciling accounts.
• Skill in various computer software, including Microsoft, Adobe, Google (Gmail, Drive, and Calendar) and Workday.
• Ability to proofread and edit written documents.
• Ability to work with diverse people of varying backgrounds.

Additional Information:
Candidate must be eligible to work in the United States at the time of hiring. The department will not provide sponsorship for work visa requirements.
Required Application Materials:
A complete application packet must include the following documents:

• Application

Best Consideration Date: n/a
Posting Close Date: 12/29/2025
Open Until Filled: No
Job Risks Not Applicable to This Position
Financial Disclosure Required No
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Department AGNR-UME-Calvert
Worker Sub-Type Staff Regular
Salary Range $46,736.00 - $56,083.00
Benefits Summary
For more information on Regular Nonexempt benefits, select this .
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.
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